Explanation
BACKGROUND: This ordinance provides the option for Fleet Management to purchase specific and unique vehicle and truck parts and services for City vehicle repairs not available from any other vendors. The term of the proposed option contracts would be from the date of execution by the City up to and including May 31, 2019 with the right to extend for one (1) additional one-year period subject to mutual agreement by both parties. Best Equipment Co. Inc., H.D. Industries Inc., and FYDA Freightliner are the only local makers and distributors of specific equipment parts and services or the only authorized facility to perform manufacturer or warranty repairs.
BEST EQUIPMENT CO. INC, CC97778-13230 (Expires 9/13/2018)
Total Estimated Annual Expenditure: $80,000.00
H.D. INDUSTRIES INC CC010112 (Expires 1/12/2019)
Total Estimated Annual Expenditure: $40,000.00
FYDA FREIGHTLINER CC004301 (Expires 03/28/18)
Total Estimated Annual Expenditure: $120,000.00
These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into contracts for the option to purchase equipment and services with Best Equipment Co. Inc., H. D. Industries Inc., and FYDA Freightliner; to authorize the expenditure of $3.00 to establish the contract(s) from the General Fund; and to declare an emergency. ($3.00)
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