Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to associate all General Budget Reservations resulting from this legislation with the appropriate Universal Term Contract Purchase Agreements established with Network Dynamics Inc. and Wesco Distribution Inc. for the purchase of network infrastructure equipment to support body worn camera operations.
In order to support body worn camera operations at the Police substations, network infrastructure equipment is needed to protect video transfer equipment, optimize uploading of video footage, and assure continuity of operations. Network switches and cabling are needed to connect the numerous video transfer/charging stations to the network and assist in managing the network traffic. Surge protectors further protect the equipment from electrical surges that occur due to environmental electrical increases that overload electrical lines and can damage the equipment connected to it. This equipment (switch, transfer stations, surge protector) are all housed inside of a rack to further protect it from the environment as well as condense needed space to house all of the equipment.
The two companies listed are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Emergency Designation: Emergency action is requested as funds are needed immediately to meet time lines established for the body worn camera program for the Columbus Division of Police.
FISCAL IMPACT: This ordinance authorizes the expenditure of up to $80,000.00 within the General Permanent Improvement Fund for the purchase of network infrastructure equipment for body worn cameras from two Universal Term Contracts established by the Department of Finance and Management. This ordinance also appropriates and transfers funds within the General Permanent Improvement Budget for this contract.
Title
To authorize the appropriation and transfer of funds within the General Permanent Improvement Fund; to authorize the Finance and Management Director to associate all general budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements for the purchase of network infrastructure equipment for body worn cameras for the Division of Police; to authorize the expenditure of $80,000.00 from the General Permanent Improvement Fund; and to declare an emergency. ($80,000.00)
Body
WHEREAS, it is necessary to authorize the Finance and Management Director to associate all general budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements for the purchase of network infrastructure equipment for body worn cameras for the Division of Police; and
WHEREAS, it is necessary to authorize the City Auditor to appropriate and transfer of funds within the General Permanent Improvement Fund; and
WHEREAS, there is a need to purchase network infrastructure equipment for body worn cameras used by the Columbus Division of Police; and
WHEREAS, the Purchasing Office has established Universal Term Contract Purchase Agreements for network switches, transfer stations, surge protectors, and racks; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Police, in that it is immediately necessary to associate all General Budget Reservations resulting from this legislation with the appropriate Purchase Agreements established with Network Dynamics Inc. and Wesco Distribution Inc. for the purchase of network infrastructure equipment for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the appropriation and transfer of $80,000.00 or so much thereof as may be needed, is hereby authorized between projects within the General Permanent Improvement Fund 7748 per the account codes in the attachment to this ordinance.
SECTION 2. That the Finance and Management Director is hereby authorized to associate all general budget reservations resulting from this ordinance with the appropriate Universal Germ Contracts with Network Dynamics Inc. and Wesco Distribution Inc. for the purchase of network infrastructure equipment for body worn cameras for the Columbus Division of Police.
SECTION 3. That the expenditure of $80,000.00, or so much thereof as may be necessary, be and is hereby authorized from the General Permanent Improvement Fund, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.