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File #: 0745-2017    Version: 1
Type: Ordinance Status: Passed
File created: 3/13/2017 In control: Judiciary And Court Administration Committee
On agenda: 5/22/2017 Final action: 5/24/2017
Title: To authorize the Municipal Court Clerk to enter into the second year of the contracts with Apelles, LLC, Capital Recovery Systems, Inc., Linebarger, Goggan, Blair & Sampson, LLP and The Law Offices of Robert A. Schuerger Co., LPA for the provision of collection services; to authorize an expenditure up to $290,000.00 from the Municipal Court Clerk collection fund.($290,000.00)
Attachments: 1. Ordinance 0745-2017

Explanation

 

Background: 

This legislation authorizes Franklin County Municipal Court, Clerk of Court ("Municipal Court Clerk") to enter into the second year of the three (3) year contract, with three (3) consecutive one (1) year renewal options with Apelles, LLC, Capital Recovery Systems, Inc., Linebarger, Goggan, Blair & Sampson, LLP, and the Law Offices of Robert A. Schuerger Co., LPA for collection services for the Municipal Court Clerk’s Office; authorizes an expenditure of $290,000.00.

 

Ordinance 1684-2016 authorized the Municipal Court Clerk to enter into the three (3) year contract, with three (3) consecutive one (1) year renewal options with Apelles, LLC, Capital Recovery Systems, Inc., Linebarger, Goggan, Blair & Sampson, LLP, and the Law Offices of Robert A. Schuerger Co., LPA for collection services for the Municipal Court Clerk’s Office.

 

The contract is self-funding in that the percentage charged for collecting the receivables is added to the total debt collected, pursuant to ORC 2335.24, ORC 2335.19 and Ordinance 0130-2009, thereby negating costs to the City of Columbus for this service.   

 

Bid Information:

The Municipal Court Clerk's Office solicited formal competitive bids through Requests for Proposals (RFP 001289) for collection services, in accordance with Columbus City Code 329. The Municipal Court Clerk’s Office received six (6) proposals.   The proposals were reviewed by a committee of three (3) and evaluated in accordance with the committee's criteria.  The committee selected the four highest scored companies. In agreement with the committee, the Municipal Court Clerk awarded the bid to the four collection companies listed below:

 

Contract Compliance:

 

Apelles, LLC; Contract Compliance # 41-2104380; Expiration Date: 03/24/2018; Vendor # 007901

 

Capital Recovery Systems, Inc.: Contract Compliance # 31-1570459; Expiration Date: 04/13/2019; Vendor # 005578

 

Linebarger, Goggan, Blair & Sampson, LLP; Contract Compliance # 74-2864602; Expiration Date: 04/13/2019; Vendor # 010047

 

The Law Offices of Robert A. Schuerger Co., LPA; Contract Compliance #35-2353532; Expiration Date: 5/17/2018; Vendor # 017436

 

Contracts:

Ordinance 1684-2016: $244,000.00

Ordinance 0704-2017: $10,000.00

Ordinance 0745-2017: $290,000.00

 

These companies are not debarred according to the excluded party listing system of the Federal Government or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.

 

Fiscal Impact:   Funds totaling $290,000.00 are available in the 2017 collection fund.

 

Title

 

To authorize the Municipal Court Clerk to enter into the second year of  the contracts with Apelles, LLC, Capital Recovery Systems, Inc., Linebarger, Goggan, Blair & Sampson, LLP and The Law Offices of Robert A. Schuerger Co., LPA for the provision of collection services; to authorize an expenditure up to $290,000.00 from the Municipal Court Clerk collection fund.($290,000.00)

 

Body

 

WHEREAS, Ordinance 1684-2016 authorized the Municipal Court Clerk to enter into the three (3) year contract, with three (3) consecutive one (1) year renewal options with Apelles, LLC, Capital Recovery Systems, Inc., Linebarger, Goggan, Blair & Sampson, LLP, and the Law Offices of Robert A. Schuerger Co., LPA for collection services for the Municipal Court Clerk’s Office; and

 

 

WHEREAS, it is necessary to enter into the second year of a three (3) year contract with three (3) consecutive one (1) year renewal options the contracts with Apelles, LLC, Capital Recovery Systems, Inc., Linebarger, Goggan, Blair & Sampson, LLP, and the Law Offices of Robert A. Schuerger Co., LPA for collection services for the Municipal Court Clerk’s Office; and,

 

WHEREAS, it has become necessary in the usual daily operation of the City to authorize the Municipal Court Clerk to enter into the second year of the contracts with Apelles, LLC, Capital Recovery Systems, Inc., Linebarger, Goggan, Blair & Sampson, LLP, and the Law Offices of Robert A. Schuerger Co., LPA for collection services for the Municipal Court Clerk's Office, thereby preserving the public health, peace, property, safety, and welfare; now therefore,

 

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

 

SECTION 1.  That the Franklin County Municipal Court is hereby authorized to enter into the second year of the three (3) year contract, with three (3) consecutive one (1) year renewal options with Apelles, LLC for the provision of  collection services in the amount of $80,000.00 for the Municipal Court Clerk’s Office.

 

SECTION 2.  That the Franklin County Municipal Court is hereby authorized to enter into the second year of a three (3) year contract, with three (3) consecutive one (1) year renewal options with Capital Recovery Systems, Inc. for the provision of  collection services in the amount of $80,000.00 for the Municipal Court Clerk’s Office.

 

SECTION 3.  That the Franklin County Municipal Court is hereby authorized to enter into the second year of a three (3) year contract, with three (3) consecutive one (1) year renewal options with Linebarger, Goggan, Blair & Sampson, LLP for the provision of  collection services in the amount of $80,000.00 for the Municipal Court Clerk’s Office.

 

SECTION 4.  That the Franklin County Municipal Court is hereby authorized to enter into the second year of a three year contract, with three consecutive one year renewal options with The Law Offices of Robert A. Schuerger Co., LPA for the provision of  collection services in the amount of $50,000.00 for the Municipal Court Clerk’s Office.

 

SECTION 5.  That the expenditure of $290,000.00 or so much thereof as may be needed, is hereby authorized from department 2601, collection fees fund, object class 03 contractual services, per the accounting codes in the attachment to this ordinance.

 

SECTION 6.  That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 7. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.