Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Pavement Protectors, Inc. dba M&D Blacktop Sealing for improvements to Fairwood Park. These improvements include overall site cleanup, repaving of the drives and parking lots to nearly triple available parking, addition of walking trails throughout, and street frontage columns and fencing to reflect existing fencing at the Sewers and Drains Complex. Furthermore, there will be an addition of 2 more shelters, one of which will be large in size and will allow for future restroom facilities if deemed necessary, new site furnishings throughout, and additional fitness equipment installed around the existing loop walk.
The park is in need of updates and improvements. Fairwood Park currently has many amenities which include an open shelter, new playground and fitness equipment, a loop walk trail, parking and site furnishings throughout. Fairwood Park is a large neighborhood park located in the near south area of Columbus. The City of Columbus Sewer and Water offices as well as Driving Park and Community Center border the park to the north. The park used to house a swimming pool, but was demolished as part of the Driving Park Community Center renovation and new pool installation. Although Driving Park and Fairwood Park are connected, they each fall within different Area Commissions. The Southside Area Commission and Deshler Park Civic Association feel as though they have been neglected after seeing their pool demolished and a new pool installed at Driving Park as part of the Community Center improvements.
The costs for this project will be $864,625.00 with a contingency of $35,375.00 for a total of $900,000.00.
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on March 13, 2017 and received by the Recreation and Parks Department on March 28, 2017. Bids were received from the following companies:
Company Status Amount
M&D Blacktop (MAJ) $864,625
Tyveco (MAJ) $873,550
After reviewing the proposals that were submitted, it was determined that M&D Blacktop Sealing was the lowest and most responsive bidder.
M&D Blacktop Sealing and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
Pavement Protectors, Inc. dba M&D Blacktop Sealing
2020 Longwood Avenue, Grove City, OH 43123
Mark Nance 614-875-9989
31-1131599
Exp. 2/1/19
Emergency Justification: An emergency is being requested due to request from the community.
Benefits to the Public: Updates and improvements to Fairwood Park will benefit the surrounding communities by providing additional amenities in congruence with those offered at Driving Park, even though they are in separate Area Commissions.
Community Input Issues: Both the Southside Area Commission and Deshler Park Civic Association have had major input in the development of the improvements and have ultimately been the driving force to allocate the funding. Future improvements, once additional funding becomes available, will also include a skate park and pump track to service this area of the city.
Area(s) Affected:
Planning Area: 22
Master Plan Relation: This project will support the mission of the Recreation and Parks Master Plan by updating 5 neighborhood parks per year.
Fiscal Impact: $900,000.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract. UIRF Funding; South Side Area Commission within the Near South planning area.
Title
To authorize the Director of Recreation and Parks to enter into contract with Pavement Protectors, Inc., dba M&D Blacktop Sealing, for improvements to Fairwood Park; to authorize the expenditure of $900,000.00 from the Recreation and Parks Voted Bond Fund 7702; and to declare an emergency. ($900,000.00)
Body
WHEREAS, it is necessary to authorize and direct the Director of the Recreation and Parks to enter into contract with Pavement Protectors, Inc. dba M&D Blacktop Sealing for improvements to Fairwood Park; and
WHEREAS, it is necessary to authorize the expenditure of 864,625.00 with a contingency of $35,375.00 for a total of $900,000.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into said contract due to a request from the community; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized and directed to enter into contract with Pavement Protectors, Inc., dba M&D Blacktop Sealing, for improvements to Fairwood Park.
SECTION 2. That the expenditure of 864,625.00 with a contingency of $35,375.00 for a total of $900,000.00 from the Recreation and Parks Voted Bond Fund 7702.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the purpose stated in Section 1, the expenditure of $900,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachment.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.