Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Jess Howard Electric for Security Camera System Improvements 2017. The work for this project includes the addition and replacement of cameras, wiring and technology for facilities throughout the Recreation and Parks system. Those sites include Airport Golf Course, Mental Memorial Golf Course, Raymond Memorial Golf Course, Turnberry Golf Course, Wilson Road Golf Course, Berliner Athletic Complex, Berliner Sports Park, William Adams Community Center, Aquatics Center, Barack Community Center, Barnett Community Center, Barnett Community Center, Beatty Community Center, Big Run Park, Blackburn Community Center, Brentnell Community Center, Carriage Place Community Center, Cleo Dumaree Athletic Complex, Cultural Arts Center, Dodge Park Community Center, Douglas Community Center, Far East Community Center, Feddersen Community Center, Franklin Park Adventure Center, Gillie Senior Community Center, Golden Hobby Shop, Holton Community Center, Howard Community Center, Lazelle Woods Community Center, Linden Community Center, McDonald Athletic Complex, Marion Franklin Community Center, Martin Janis Senior Center, Milo-Grogan Community Center, Schiller Park Community Center, Sullivant Gardens Community Center, Thompson Community Center, Tuttle Community Center and Pool, Westgate Community Center, Willis Athletic Complex, and Woodward Park Community Center.
Security camera installation started in 2008, since then there have been two additional projects where systems were upgraded and additional sites were added along with additional cameras at sites that already had cameras. This project is to continue with the current plan to add additional sites not currently covered and additional cameras to areas that have been previously served and are in need of additional coverage.
The costs for this project will be $500,979.00.
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on March 3, 2017 and received by the Recreation and Parks Department on March 23, 2017. Bids were received from the following companies:
Company Status Amount
Jess Howard (MAJ) $500,979
Knight Electric (MAJ) *withdrawn
After reviewing the proposals that were submitted, it was determined that Jess Howard Electric was the lowest and most responsive bidder.
Knight Electric withdrew their bid after discovering a mathematical error.
Principal Parties:
Jess Howard Electric
6630 Taylor Road, Blacklick, OH 43004
Jonathan Howard 614-861-1300
31-4405752
Exp. 10/18/18
Emergency Justification: An emergency is being requested so that work may start during the current construction season in order to be completed before the weather changes and to keep our facilities safe for the community.
Benefits to the Public: The cameras will help to deter crime while improving safety and security. They will also help to identify acts of unlawfulness.
Community Input Issues: The community has expressed a need for improved safety at Recreation and Parks facilities.
Area(s) Affected: This project will add cameras to most of our community facilities throughout the City.
Master Plan Relation: This project will support the mission of the Recreation and Parks Master Plan by maintaining our existing equipment while continuing to improve our safe areas for the community.
Fiscal Impact: $500,979.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with Jess Howard Electric for security camera system improvements; to authorize the expenditure of $500,979.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($500,979.00)
Body
WHEREAS, it is necessary to authorize and direct the Director of the Recreation and Parks to enter into contract with Jess Howard Electric for security camera system improvements; and
WHEREAS, it is necessary to authorize the expenditure of $500,979.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into said contract so that work may start during the current construction season in order to be completed before the weather changes and to keep our facilities safe for the community; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized and directed to enter into contract with Jess Howard Electric for security camera system improvements.
SECTION 2. That the expenditure of $500,979.00 is authorized from the Recreation and Parks Voted Bond Fund 7702.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. For the purpose stated in Section 1, the expenditure of $500,979.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachment.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.