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File #: 0967-2017    Version: 1
Type: Ordinance Status: Passed
File created: 4/4/2017 In control: Finance Committee
On agenda: 5/22/2017 Final action: 5/24/2017
Title: To authorize the Finance and Management Director to enter into contract with Keswick Enterprises, Inc., dba Corvus Janitorial Systems, for janitorial services at the Fleet Management facility; and to authorize the expenditure of $47,736.00 from the Fleet Management Fund ($47,736.00)
Attachments: 1. Ord 0967-2017 Legislation Template
Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Fleet Management Division with Keswick Enterprises, Inc. for janitorial/custodial services at the Fleet Management facility located at 4211 Groves Road.

Formal bids were solicited and five companies submitted bids on March 24, 2017 as follows:

Pro-Touch, Inc (MAJ) $37,800.00
Keswick Enterprises, Inc. dba Corvus Janitorial Systems (MAJ) $47,736.00
Dove Building Services (MBE) $53,734.00
Burk Custom Cleaning (MAJ) $55,459.20
Key Cleaning Connection, LLC (MBE) $69,137.33

The Fleet Management Division recommends that the bid award be made to the most responsive and responsible bidder, Keswick Enterprises, Inc. dba Corvus Janitorial Systems. The bid cannot be awarded to the lowest bidder, Pro-Touch, Inc. because their bid was submitted under the parent company T&L Global Management LLC which no longer legally exists. Therefore, the City does not have a valid offer, and the bid had to be withdrawn. The City has coordinated with the relevant individuals to ensure that their new company becomes a registered entity with the City and can successfully bid in the future.


The term of this contract shall be July 1, 2017 to June 30, 2018. The contractor pays responsible wage and health insurance benefits as required by Columbus City Codes.

Fiscal Impact: This ordinance authorizes an expenditure of $47,736.00 from the Fleet Management Operating Fund with Keswick Enterprise, Inc. for janitorial/custodial services at the Fleet Management facility located at 4211 Groves Road. The Fleet Management Division budgeted $50,000 in the 2017 operating budget for these expenditures. In 2016, the Fleet Management Division expended $40,000.00 for these services.
Keswick Enterprises, Inc. dba Corvus Janitorial Systems, Contract Compliance #:20-0111346; Expiration Date: 4/10/2019.

Title

To authorize the Finance and Management Dire...

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