Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Riley and Associates for improvements to the Westgate Recreation Center HVAC system.
Westgate Recreation center was renovated in 2015, soon after problems developed due to the lack of insulation in the envelope. The facility was re-commissioned to verify where problems existed and what could be done to improve and/or correct building efficiency. This project will be adding light occupancy sensors with VAC and PUV controls, replacing pneumatic actuators with electronic actuators, and adding dehumidification sequences to the PUVs and to the Air Handlers.
The costs for this project will be $67,483.00 with a contingency of $1,517.00 for a total of $69,000.00.
A bid waiver is being requested for this project as this contractor has had previous experience with this building as well as maintaining the controls for all other Recreation and Parks HVAC systems. They are already familiar with this site and equipment.
Principal Parties:
Riley and Associates
1220 West Goodale Blvd., Columbus, OH 43212
Mike Riley 614-486-2477
31-0972803
Exp 3/17/18
Emergency Justification: An emergency is being requested so that work may start during the current construction season in order to be completed prior to summer 2017.
Benefits to the Public:
These improvements will make the facility more comfortable for the users and staff throughout the year. It will also cut down on energy use which will help save tax dollars.
Community Input Issues: The community has made comments to the staff about the inconsistencies with the system.
Area(s) Affected:
Planning Area 15
Master Plan Relation: This project will support the mission of the Recreation and Parks Master Plan by maintaining existing facility and making them more sustainable and energy efficient.
Fiscal Impact: $69,000.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the transfer of funds within the Recreation and Parks Voted Bond Fund; to authorize the Director of Recreation and Parks to enter into contract with Riley and Associates for improvements to the Westgate Recreation Center HVAC system; to authorize the expenditure of $67,483.00 with a contingency of $1,517.00 for a total of $69,000.00 from the Recreation and Parks Voted Bond Fund; to waive the competitive procurement provisions of the Columbus City Code; and to declare an emergency. ($69,000.00)
Body
WHEREAS, it is necessary to authorize and direct the Director of the Recreation and Parks to enter into contract with Riley and Associates for improvements to the Westgate Recreation Center HVAC system; and
WHEREAS, it is necessary to authorize the expenditure of $67,483.00 with a contingency of $1,517.00 for a total of $69,000.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it is necessary to authorize the transfer of funds within the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it is in the best interest of the City of Columbus to waive the formal bidding provisions of Columbus City Code 329 and contract with Riley and Associates as this contractor has had previous experience with this building as well as maintaining the controls for all other Recreation and Parks HVAC systems so they are already familiar with this site and equipment; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into said contract so that work may start during the current construction season in order to be completed prior to summer 2017; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized and directed to enter into contract with Riley and Associates for improvements to the Westgate Recreation Center HVAC system.
SECTION 2. That the expenditure of $67,483.00 with a contingency of $1,517.00 for a total of $69,000.00, is authorized from the Recreation and Parks Voted Bond Fund 7702.
SECTION 3. That this Council finds it in the best interest of the City of Columbus to waive the competitive bidding provisions of Columbus City Code Chapter 329.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That the transfer of $918,000.00 or so much thereof as may be needed, is hereby authorized between projects within Fund 7702 Recreation and Parks Bond Fund per the account codes in the attachment to this ordinance.
SECTION 8. For the purpose stated in Section 1, the expenditure of $69,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachment.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.