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File #: 1015-2017    Version: 1
Type: Ordinance Status: Passed
File created: 4/10/2017 In control: Recreation & Parks Committee
On agenda: 5/22/2017 Final action: 5/24/2017
Title: To authorize the Director of Recreation and Parks to enter into an agreement with Class Acts Columbus, Inc. to provide professional and fiscal services for 2017 programs; to authorize the expenditure of $71,000.00 from Recreation and Parks Special Purpose Fund, and $74,000.00 from Recreation and Parks Operating Fund for a total of $145,000.00; to waive the competitive bidding provisions of the Columbus City Codes. ($145,000.00)
Attachments: 1. Class Acts 2017, 2. 2017 Class Acts Legislation Waiver
Explanation

This ordinance is to authorize the Director of Recreation and Parks to enter into an agreement with Class Acts Columbus, Inc. to provide professional and fiscal services for 2017 programs including the Jazz & Rib Fest to be held July 21st, 22nd and 23rd, and other events as needed.

Background: Class Acts Columbus will provide professional services to the Office of Special Events as the booking and fiscal agent for the Jazz & Rib Fest, Rhythm on the River series and other events as needed. Services include securing artists and coordination of performance, travel and production arrangements. Fiscal agent services include processing artist contracts and payment of contract deposits and artist fees. Class Acts Columbus will collect all festival vendor fees and beverage receipts, and pay event expenses from invoices as authorized and directed by Columbus Recreation and Parks Department. Class Acts Columbus will maintain financial records pertaining to all transactions. Class Act Columbus will hold a surety bond in the amount of $100,000 and Certificate of Insurance, as required by the City. Compensation to Class Acts Columbus will be $7,500 and 10% of the artists’ contract fees as payment for these services. It should be noted that although the contract total is $145,000, total fees retained by Class Acts Columbus for all services rendered will not exceed $20,000.00. Payment will be made to Class Acts Columbus upon receipt of proof of payment and invoice for services rendered. Due to the unique nature of the services provided, the department is requesting the waiver of competitive bidding requirements to enter into an agreement with Class Acts Columbus.

Principal Parties:
Class Acts Columbus, Inc.
Paul Hoy, 614/358-1888
Contractor Federal ID #: 31-1340678
Contract Compliance Expiration Date: January 20, 2017

Benefits to Public: The Columbus community will be offered cultur...

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