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File #: 1214-2017    Version: 1
Type: Ordinance Status: Passed
File created: 5/1/2017 In control: Technology Committee
On agenda: 5/22/2017 Final action: 5/24/2017
Title: To authorize the Director of Finance and Management to establish a purchase order from an existing Universal Term Contract (PA/UTC) with SHI International Corporation for McAfee annual software support; to authorize the expenditure of $177,093.55 from the Department of Technology, Information Services Division, Information Services Operating Fund, and to declare an emergency. ($177,093.55)
Attachments: 1. 1214-2017 - McAfee - SHI Quote-13173597 - I, 2. 1214-2017 - McAfee - SHI Quote-13351426 II, 3. 1214-2017 EXP

Explanation

 

BACKGROUND:

This legislation authorizes the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order from an existing Universal Term Contract (PA001221) with SHI International Corp, which expires June 30, 2018.  This ordinance will provide for annual software maintenance and support on existing McAfee cybersecurity used to protect City email and workstations from viruses and other malicious applications for the period July 1, 2017 to June 30, 2018, at a cost of $177,093.55.  The agreement was most recently continued under the authority of ordinance 1730-2016 passed July 11, 2016 under PO019860.

 

EMERGENCY:

Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain uninterrupted services from the supplier.

 

CONTRACT COMPLIANCE NUMBER:

Vendor: Software House International Inc.                     CC#: 22-3009648                     Expiration Date:  9/1/2017

 

DAX VENDOR NUMBER:

Vendor: Software House International Inc.                     # 001671

 

FISCAL IMPACT

In 2015 and 2016, the department spent $179,019.39 and $167,329.66, respectively, for annual software maintenance and support.  Funds have been budgeted and are available within the Department of Technology, Information Services Division, Information Services Operating Fund for this purpose.

 

Title

To authorize the Director of Finance and Management to establish a purchase order from an existing Universal Term Contract (PA/UTC) with SHI International Corporation for McAfee annual software support; to authorize the expenditure of $177,093.55 from the Department of Technology, Information Services Division, Information Services Operating Fund, and to declare an emergency. ($177,093.55)

 

Body

WHEREAS, it is necessary to authorize the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order from an existing Universal Term Contract (PA001221) with SHI International Corp, which expires June 30, 2018; and

 

WHEREAS, the agreement was most recently continued under the authority of ordinance 1730-2016 passed July 11, 2016 under PO019860; and

 

WHEREAS, this ordinance will provide for annual software maintenance and support for McAfee technology security solutions used to protect City email and workstations from viruses and other malicious applications for the period July 1, 2017 to June 30, 2018, at a cost of $177,093.55. The pricing offered to the City reflects the agreed upon discounts available through the UTC; and

 

WHEREAS, an emergency exists in the usual daily operation of the Department of Technology, in that it is immediately necessary for the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order from an existing Universal Term Contract with SHI International Corp. to avoid interruption in necessary services and for the preservation of the public health, peace, property, safety and welfare; now, therefore:

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1:  That the Director of Finance and Management, on behalf of the Department of Technology, is authorized to establish a purchase order from an existing Universal Term Contract (PA001221) with SHI International Corp, which expires June 30, 2018, for McAfee annual software maintenance and support for term period July 1, 2017 to June 30, 2018 for a total cost of $177,093.55.

 

SECTION 2:  That the expenditure of $177,093.55 or so much thereof as may be necessary is hereby authorized to be expended from: (See attachment 1214-2017 EXP)

 

Dept.: 47 | Div.: 47-02 | Obj. Class: 03 | Main Account: 63946 | Fund: 5100 | Sub-fund: 510001 | Program: IT005 | Section 3: 470201 | Section 4:  IT04 | Amount: $177,093.55 | {Maintenance of software}

 

SECTION 3:  That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.

 

SECTION 4:  That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 5:  That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.