Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to modify (Mod #1) and increase an existing service agreement with RAMA Consulting for the Blueprint Columbus Community Outreach project, CIP 650004-100003. The Blueprint Columbus Community Outreach consists of community outreach and education designed to facilitate community understanding of the Blueprint projects. This is the second year of a planned three year outreach effort.
A future modification will be requested for year three for the Blueprint Columbus Community Outreach project. This was a planned modification.
Modification Information:
1.1 Amount of additional funds to be expended: $367,756.80
Original Contract (PO012716) $ 217,013.79
Modification No. 1(Current) $ 367,756.80
CURRENT PROPOSED TOTAL $ 584,770.59
1.2 Reasons additional goods/services could not be foreseen.
The contract modification number one was planned and anticipated, and so stated in the original contract’s legislation. It is a planned continuation of the services originally included within the existing contract’s scope of service.
1.3 Reason other procurement processes are not used:
The funding provided by this contract modification is for continuation of the existing work of the contract. This work was planned for and anticipated within the original procurement, it is not reasonable or cost effective to undertake a new procurement process to acquire these services.
1.4 How cost of modification was determined:
A cost proposal was provided by RAMA Consulting and reviewed by the Office of Sustainability of the Department of Public Utilities and was deemed acceptable.
2. PROJECT TIMELINE: One year (365 days)
3. EMERGENCY DESIGNATION: An emergency designation is requested at this time. An emergency designation is required in order to prevent a disruption of community outreach and education. This will allow the outreach project to comply with Consent Order mandated deadlines associated with the Division of Sewerage and Drainage’s Integrated Planning and 2015 Wet Weather Management Plan Update Report approved by the Ohio Environmental Protection Agency.
4. CONTRACT COMPLIANCE NUMBER: 20-4647970 | MBE | Exp. 03/31/2018
5. ENVIRONMENTAL IMPACT: NA
6. FISCAL IMPACT: This ordinance authorizes the Director of Public Utilities to transfer within $269,113.03 and expend up to $367,756.80 in funds from the Sanitary Sewer General Obligation Bond Fund, Fund 6109, amend the 2017 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to modify and increase an existing contract with RAMA Consulting for the Blueprint Columbus Community Outreach project; to authorize the transfer within of $269,113.03 and the expenditure of up to $367,756.80 in funds from the Sanitary Sewer General Obligation Bond Fund 6109; to amend the 2017 Capital Improvements Budget; and to declare an emergency. ($367,756.80)
Body
WHEREAS, the Department of Public Utilities is under a mandate from Ohio EPA to eliminate sanitary sewer overflows and basement back-ups; and
WHEREAS, Blueprint Columbus will impact residents far more than traditional sewer projects and public support for Blueprint Columbus will be enhanced with a strong community outreach program to provide education designed to facilitate community understanding of the Blueprint projects; and
WHEREAS, the original contract with RAMA Consulting, PO012716, was authorized by Ordinance 0847-2016, passed by City Council on May, 9, 2016; executed by the Director of Public Utilities on June 13, 2016, approved the City Attorney on June 15, 2016, and certified by the City Auditor’s office June 20, 2016; and
WHEREAS, it is necessary to modify the original contract in order to provide funding for additional public outreach services required for this project; and
WHEREAS, it is necessary to authorize the transfer of $269,113.03 within the Sanitary Sewer General Obligation Bond Fund 6109; and
WHEREAS, it is necessary to authorize an expenditure of $367,756.80 from the Sanitary Sewer General Obligation Bond Fund 6109; and
WHEREAS, it is necessary to amend the 2017 Capital Improvements Budget for purposes of creating and providing sufficient budget authority for the aforementioned expenditures; and
WHEREAS, an emergency exists in the usual daily operations of the Divisions of Sewerage and Drainage, Department of Public Utilities, in that it is immediately necessary to authorize the Director of Public Utilities to modify an existing service agreement with RAMA Consulting for the Blueprint Columbus Community Outreach project, CIP 650004-100003 at the earliest practical date; now, therfore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to modify and increase an existing service agreement with RAMA Consulting, 897 East 11th Ave., Suite 100, Columbus, Ohio 43211 for the Blueprint Columbus Community Outreach in Neighborhoods project in accordance with the terms and conditions as shown in the agreement on file in the Office of Sustainability.
SECTION 2. That the City Auditor is hereby authorized to transfer $269,113.03 within the Sanitary Sewer General Obligation Bond Fund, Fund 6109, per the account codes in the attachment to this ordinance.
SECTION 3: That the 2017 Capital Improvements Budget Ordinance is hereby amended as follows:
Project No. | Project Name | Current Authority | Revised Authority | Change
P650004-100000 | Blueprint Columbus Public Information Outreach | $98,644 | $0 | (-$98,644)
P650004-100003 | Blueprint Columbus Community | $0 | $98,644| (+$98,644)
P650895-100000 | HSTS Elimination Program | $300,000 | $30,887 | (-$269,113)
P650004-100003 | Blueprint Columbus Community | $98,644 | $367,757 | (+$269,113)
SECTION 4. That the Director is hereby authorized to expend up to $367,756.80 within the Sanitary Sewer General Obligation Bond Fund | Fund 6109 | per the account codes in the attachment to this ordinance.
SECTION 5: That the said engineering company, RAMA Consulting, shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 10. That for reasons stated in the preamble hereto, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force and after its passage and approval by the Mayor or ten days after its passage if the Mayor neither approves nor vetoes the same.