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File #: 0584-2017    Version: 1
Type: Ordinance Status: Passed
File created: 2/27/2017 In control: Public Utilities Committee
On agenda: 5/22/2017 Final action: 5/24/2017
Title: To authorize the Director of Public Utilities to enter into contract with SGI Matrix, LLC for Security System Parts, Installation, Maintenance, Monitoring, Repair and Support Services for the various facilities of the Department of Public Utilities; to waive the competitive bidding provisions of the City Code; to modify all contracts and agreements with Matrix Systems, Inc. and Xentry Systems Integration, LLC by assigning all past, present and future contracts and agreements to SGI Matrix, LLC under their new name and Federal Identification Number; to authorize the expenditure of $28,440.68 from the Sewer System Operating Fund and $24,183.32 from the Water Operating Fund; and to declare an emergency. ($52,624.00)
Attachments: 1. ORD 0584-2017 Security Access Control Equipment, Support, Maint & Repair Svc - 2017 - SGI Matrix LLC W-9, 2. ORD 0584-2017 Security Access Control Equip, Support & Maint Svc - 2017 - Bid Waiver Info Form, 3. ORD 0584-2017Security Access Ctr Equip, Support, Maint and Repair Svc - Sub Work ID Form, 4. ORD 0584-2017 Security Access Control Equip, Support, Maint & Repair Svc - 2017-2018, 5. ORD 0584-2017 Security Access Control Equip, Support, Maint & Repair Svc - JP Gate 1 Repairs - Matrix Proposal #3291, 6. ORD 0584-2017 Financial Coding - Security Access Control Equip, Support, Maint & Repair Svc
Explanation

This legislation authorizes the Director of Public Utilities to enter into contract with SGI Matrix, LLC for the purpose of providing Parts, Installation, Maintenance, Monitoring, Repair and Support Services for both new installations and existing security equipment for the various locations of the Department of Public Utilities. The Department of Public Utilities currently uses the Frontier access control system to secure many of its facilities. This contract provides for the parts, service and maintenance of all access control products under the Frontier Security brand including but not limited to Badge Readers, Reader Control Modules, Serial Boards, Reader Distribution Panels, Matrix Subsystem Gateways, Door Controllers, Building Controller Items and all associated connections. Batteries and Building Controllers are considered Consumables and therefore not covered under the maintenance services. Building Controllers are considered end-of-life items and must be replaced with new installs rather than be repaired. This agreement provides for the repair/replacement and servicing of all accessible components and devices, emergency service calls and 24 hours a day, 7 days a week telephone support, panel and peripheral component replacement for the various electronic systems.

SGI Matrix, LLC (Formerly Matrix Systems Inc. and Xentry Systems Integration, LLC) has installed all of the badge readers and has maintained the software, subsystem, and building controllers since the systems were installed at the various Department of Public Utilities facilities. SGI Matrix utilizes KNS Services as a subcontractor on the project to run cabling and place the equipment, but SGI Matrix, LLC will provide installation, final hook-up, test and programming of devices. Due to the proprietary nature of the security software and compatibility of existing security equipment, it is in the best interest of the City to waive the provisions of competitive bidding and enter...

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