Explanation
Background: This legislation authorizes the Finance and Management Director to issue purchase orders, on behalf of the Fleet Management Division, with Enterprise Holdings Inc. for the rental of vehicles on behalf of City Departments. Passenger vans will be rented on behalf of the Recreation and Parks Department in order for them to supply vehicles to transport children and adults during their 2017 summer program schedules. In addition, covert vehicles will be secured on behalf of the Division of Police. These purchase orders will be issued from the Universal Term Contract (UTC) that has been established by the City of Columbus Purchasing Office with Enterprise Holdings Inc, pursuant to the passage of Ordinance 0798-2017.
Enterprise has provided Fleet with quotes based on the current contract pricing.
Enterprise Holding Inc. CC# 43-0724835 expires 02/21/2019
Fiscal Impact: This legislation authorizes an expenditure of $100,000.00 from the Fleet Management Operating Fund with Enterprise Holdings Inc. for the rental of passenger vans and covert vehicles for use by City Departments. The Fleet Management Division budgeted $100,000.00 within the Fleet Operating Fund for vehicle rentals in 2017. In 2016, $56,000.00 was expended for these services. Additional funds are needed in 2017 due to increased usage by customer agencies and also due to a price increase under the recently established Universal Term Contract.
Title
To authorize the Finance and Management Director, on behalf of the Fleet Management Division, to establish purchase orders from previously established Universal Term Contracts (UTCs) for vehicle rental services with Enterprise Holdings Inc.; and to authorize the expenditure of $100,000.00 from the Fleet Management Operating Fund. ($100,000.00)
Body
WHEREAS, there is a need for the Fleet Management Division to rent cargo and passenger vans for use by the Recreation & Parks Department for their 2017 summer programs; and
WHEREAS, there is also a need for the Fleet Management Division to rent certain covert vehicles for use by the Division of Police; and
WHEREAS, the Purchasing Office established a Universal Term Contract with Enterprise Holdings, Inc. for citywide vehicle rentals; and
WHEREAS, it is necessary to authorize the expenditure of $100,000.00 from the Fleet Management Operating Fund, as funding for these vehicles is budgeted and available within that Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management to authorize the Director to establish purchase orders from previously established Universal Term Contracts (UTCs) for vehicle rental services with Enterprise Holdings Inc.; NOW THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Fleet Management Division, is hereby authorized to establish purchase orders from previously established Universal Term Contracts for vehicle rental services with the following vendor:
Enterprise Holding Inc.
CC# 43-0724835 expires 02/21/2019
Vehicle rental services
SECTION 2. That the expenditure of $100,000.00, or so much thereof as may be necessary in regard to the action authorized in Section 1, is hereby authorized and approved from the Fleet Management Operating Fund 5200, SubFund 520001 in Object Class 03, per the accounting codes in the attachment to this ordinance.
See Attached File: Ord 0966-2017 Legislation Template.xls
SECTION 3. That the monies in the foregoing SECTION 2 shall be paid upon order of the Director of Finance and Management and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.