Explanation
BACKGROUND: This ordinance authorizes the Director of the Department of Public Safety to amend a contract with Columbus Towing and Recovery LLC to increase funds and extend the length of the contract. Funds originally encumbered for this contract in 2016 have been exhausted due to overall increases in towing activities. The Department of Public Safety, Division of Police needs to extend the length of the existing contract to March 2018 in order to complete research on the most effective and efficient way to tow vehicles within the City. The original towing contract was awarded to Columbus Towing and Recovery in 2013 and the company has agreed to abide by the scope of services and costs outlined in contract number PO012726.
BID INFORMATION: The committee of the original towing bid in 2013 recommended the contract be awarded to Pro-Tow based on the environmentally preferable purchasing clause, which made Pro-Tow the lowest bidder. Columbus Towing and Recovery LLC filed for injunctive relief and all the parties in the case came up with an agreement that Columbus Towing and Recovery LLC would be awarded the bid. The original contract was for one year with the option of three additional renewals.
FISCAL IMPACT: This ordinance authorizes the Safety Director to modify a contract with Columbus Towing and Recovery LLC for the towing of vehicles within the City. The amount of the modification will be $1,710,000.00 which will increase the maximum obligation of this contract to $3,420,000.00. Funds are available in the Division's 2017 General Fund.
CONTRACT COMPLIANCE: 03-0590117
EMERGENCY DESIGNATION: Emergency legislation is necessary in order to continue towing services without interruption.
Title
To authorize the Director of Public Safety, Division of Police to modify a contract with Columbus Towing and Recovery LLC for the towing of all impounded motor vehicles and watercraft as ordered by Police personnel; to authorize the expenditure of $1,710,000.00 from the General Fund; and to declare an emergency. ($1,710,000.00)
Body
WHEREAS, the City of Columbus, Division of Police needs to modify and extend the current contract with Columbus Towing and Recovering LLC for towing services, effective April 1, 2017 until March 31, 2018 as permitted under the terms and conditions of the current contract; and
WHEREAS, Columbus Towing and Recovery LLC shall tow all impounded motor vehicles and watercraft, as well as city vehicles as ordered by Police Personnel; and
WHEREAS, funds are budgeted in the Division’s 2017 General Fund; and
WHEREAS, the original contract for towing services was bid under solicitation SA004772 in 2012; and
WHEREAS, the modification is needed to increase funds and the extension is needed to allow the Department of Public Safety to continue to research and determine an alternative way to provide towing services to the City of Columbus; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to modify and extend the original contract with Columbus Towing and Recovery for towing of vehicles from the city streets, thereby preserving the public peace, property, health, safety, and welfare: Now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety be and is hereby authorized and directed to modify and extend the original contract with Columbus Towing and Recovery LLC to increase funds and extend said services for the purpose of towing vehicles, while allowing the Department of Public Safety to continue to research and determine an alternative way to provide towing services to the City of Columbus.
SECTION 2. That the expenditure of $1,710,000.00, or so much thereof as may be needed, be and the same is hereby authorized in the General Fund in Object Class 03 Contractual Services per the accounting codes in the attachment to this ordinance:
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance and to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage is the Mayor neither approves or vetoes the same.