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File #: 1151-2017    Version: 1
Type: Ordinance Status: Passed
File created: 4/24/2017 In control: Public Service & Transportation Committee
On agenda: 5/22/2017 Final action: 5/24/2017
Title: To authorize the Director of Finance and Management, on behalf of the Department of Public Service, Division of Design & Construction, to establish a purchase order with Zwick USA for the replacement of PVC testing equipment; to waive the competitive bidding provisions of City Code Chapter 329; to authorize the expenditure of $45,592.00 from the private construction inspection fund; and to declare an emergency. ($45,592.00)
Attachments: 1. 1151-2017 Bid Waiver, 2. 1151-2017
Explanation
1. BACKGROUND

The Department of Public Service, Division of Design & Construction is in need of replacing PVC testing equipment. The current equipment is outdated and no longer reliable. The City’s Purchasing Department advertised bids for new PVC testing equipment and software (RFQ004828); bids were opened on April 6th, 2017. The City received one bid from Zwick USA, who took exception to the City’s terms and conditions for contract and purchase order. Through discussions with Zwick USA and the City’s Purchasing Department, Zwick USA agreed to the terms and conditions required by the City for contract and purchase order.

Because Zwick USA initially took exception to the City’s terms and conditions, the Department of Public Service is requesting to waive bidding provisions of City Code Chapter 329 to establish a contract and purchase order with Zwick USA.

This ordinance will authorize the expenditure of $45,592.00.

2. FISCAL IMPACT
Funds for this expenditure are budgeted in Fund 2241.

3. EMERGENCY DESIGNATION
Emergency action is requested to ensure the testing equipment and software can be installed in a timely manner.

Title
To authorize the Director of Finance and Management, on behalf of the Department of Public Service, Division of Design & Construction, to establish a purchase order with Zwick USA for the replacement of PVC testing equipment; to waive the competitive bidding provisions of City Code Chapter 329; to authorize the expenditure of $45,592.00 from the private construction inspection fund; and to declare an emergency. ($45,592.00)

Body
WHEREAS, the Department of Public Service, Division of Design and Construction, is in need of new PVC testing equipment and software; and

WHEREAS, bids were advertised and published by the City’s Purchasing Division and only one bid was received from Zwick USA; and

WHEREAS, funds are available in the private construction inspection fund for this expense, and

WHEREAS, it is in the City's best ...

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