Explanation
1. BACKGROUND
The Department of Public Service, Division of Infrastructure Management is responsible for the maintenance, repair and rehabilitation of the alleyways located throughout the City of Columbus. To be more efficient in these processes, the Division proposes renting a milling machine that is larger and wider than equipment currently possessed by the Division. This machine will allow the Division to mill alleyways in less time because of the larger width. It is intended the machine will be rented for the month of July, 2017.
The City will utilize ODOT Contract 007-16, Rental Contract for Construction and Highway Maintenance Equipment. This contract is open for co-op.
This ordinance will authorize the expenditure of $40,000.00
2. FISCAL IMPACT
Funds for this expenditure are budgeted in Fund 2265, The Street Construction, Maintenance, and Repair Fund.
Title
To authorize the Director the Department of Public Service to enter into contract with The McLean Company through ODOT contract 007-16 for the rental of a milling machine; and to authorize the expenditure of $40,000.00 from the Street Construction, Maintenance, and Repair Fund. ($40,000.00)
Body
WHEREAS, the Department of Public Service, Division of Infrastructure Management is responsible for the maintenance, repair and rehabilitation of the alleyways located throughout the City of Columbus; and
WHEREAS, to be more efficient in these processes, the Division proposes renting a milling machine that is larger and wider than equipment currently possessed by the Division; and
WHEREAS, funds are available in Fund 2265 for this expense; and
WHEREAS, the City will utilize ODOT Contract 007-16, Rental Contract for Construction and Highway Maintenance Equipment, for this rental; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Service to authorize the Director to enter into contract with The McLean Company, through ODOT contract 007-16, for the rental of a milling machine; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service is hereby authorized to enter into contract and establish a purchase order with The McLean Company for the rental of a milling machine. This purchase order will utilize ODOT Contract 007-16 or any other contract established by ODOT for the rental of construction and highway maintenance equipment.
The McLean Company
3155 E 17th Ave.
Columbus, OH 43219
SECTION 2. That the sum of $40,000.00 or so much thereof as may be needed is hereby authorized to be expended per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.