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File #: 1199-2017    Version: 1
Type: Ordinance Status: Passed
File created: 4/28/2017 In control: Public Service & Transportation Committee
On agenda: 5/22/2017 Final action: 5/24/2017
Title: To amend the 2017 Capital Improvement Budget; to authorize and direct the City Auditor to transfer cash and appropriation within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into contract with Double Z Construction Company in connection with the Pedestrian Safety Improvements - Mound Street Sidewalks - Binns Boulevard to Wayne Avenue project; to authorize the expenditure of $4,164,037.14 from the Streets and Highways Bonds Fund; and to declare an emergency. ($4,164,037.14)
Attachments: 1. 1199-2017 Legislation Accounting Templates w ACDI.pdf

Explanation

 

1.  BACKGROUND

This legislation authorizes the Director of Public Service to enter into a contract for the construction of the Pedestrian Safety Improvements - Mound Street Sidewalks - Binns Boulevard to Wayne Avenue project and to provide payment for construction administration and inspection services. 

 

The work consists of:  adjusting curb lines on Mound Street to accommodate sidewalks, minor utility relocations, traffic signal work, lighting and drainage improvements;   the cross section of Mound Street will be reduced to two traffic lanes from Binns Boulevard to South Hague Avenue with a 5’ sidewalk and to three traffic lanes from South Hague Avenue to Wayne Avenue with a 7’ sidewalk; pavement will be resurfaced for the limits of the road diet; and LED street lighting will be installed. 

 

The estimated Notice to Proceed date is June 14, 2017.  The project was let by the Office of Support Services through Vendor Services and Bid Express.  Six bids were received on April 11, 2017, (six majority) and tabulated on April 12, 2017, as follows:  

   

Company Name                                                                                                                                                         Bid Amt                   City/State            Majority/MBE/FBE

Double Z Construction Company.                                          $3,785,488.31                                                               Columbus, OH                                                                                    Majority

Trucco Construction Co., Inc.                                                                $3,966,934.47                                                                Delaware, OH                                                                                    Majority

Decker Construction Company                                                                 $3,995,537.39                                                                Columbus, OH                                                                                    Majority

Shelly & Sands, Inc.                                                                                                           $4,036,348.99                                                                Columbus, OH                                                                                    Majority

Columbus Asphalt Paving Inc.                                                                 $4,273,085.91                                                                Gahanna, OH                                                                                    Majority

Complete General Construction Co.                                           $5,122,758.63                                                                Columbus, OH                                                                                    Majority

 

Award is to be made to Double Z Construction Company as the lowest responsive and responsible and best bidder.  The contract amount will be $3,785,488.31.  The amount for construction administration and inspection services will be $378,548.83.  The total legislated amount is $4,164,037.14.

 

Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Double Z Construction Company.

 

2.  CONTRACT COMPLIANCE

The contract compliance number for Double Z Construction Company is CC88042-94019, Vendor Number 005966, and expired 3/18/17.  Double Z Construction will update their contract compliance number before the contract is executed.

 

3.  PRE-QUALIFICATION STATUS

Double Z Construction Company and all proposed trades subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329. 

 

4.  FISCAL IMPACT

Funds in the amount of $4,164,037.14 are budgeted and available for this project in the Streets and Highways Bond Fund within the Department of Public Service for construction, project administration and inspection.  An amendment to the 2017 Capital Improvement Budget is necessary to establish sufficient authority in the proper project.

 

5.  EMERGENCY DESIGNATION

Emergency action is requested in order to allow this project to begin at the earliest possible time this construction season to ensure the safety of the traveling public and to meet the contract completion date of May 25, 2018, thereby preserving the public health, peace, property, safety and welfare.

 

Title

To amend the 2017 Capital Improvement Budget; to authorize and direct the City Auditor to transfer cash and appropriation within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into contract with Double Z Construction Company in connection with the Pedestrian Safety Improvements - Mound Street Sidewalks - Binns Boulevard to Wayne Avenue project; to authorize the expenditure of $4,164,037.14 from the Streets and Highways Bonds Fund; and to declare an emergency.  ($4,164,037.14)

 

Body

 

WHEREAS, the Department of Public Service is engaged in Pedestrian Safety Improvements - Mound Street Sidewalks - Binns Boulevard to Wayne Avenue project; and

 

WHEREAS, this project consists of adjusting curbs to construct sidewalks on the north and south sides of Mound Street between Binns Boulevard to Wayne Avenue; and

 

WHEREAS, Double Z Construction Company will be awarded the contract for the Pedestrian Safety Improvements - Mound Street Sidewalks - Binns Boulevard to Wayne Avenue project; and

 

WHEREAS, it is necessary to authorize the Director to enter into contract with Double Z Construction Company and to provide for payment of the contract and for construction administration and inspection services; and

 

WHEREAS, funds in the amount of $4,164,037.14 are available for this project in the Streets and Highways Bond Fund within the Department of Public Service; and

 

WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Design and Construction, in that it is immediately necessary to authorize the Director to enter into contract with Double Z Construction Company for the Pedestrian Safety Improvements - Mound Street Sidewalks - Binns Boulevard to Wayne Avenue project to ensure the safety of the travelling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

Section 1. That the 2017 Capital Improvements Budget authorized by ordinance 1124-2017 be amended as follows to establish  sufficient authority for this project:

 

Transfer From

Fund / Project / Project Name / Current / Change /Amended

7704 / P590105-100079 / Pedestrian Safety Improvement - Whittier Street Sidewalks - Lockbourne Rd to Fairwood Ave (Voted Carryover) / $390,571.00 / ($390,571.00) / $0.00

7704 / P590105-100089 / Pedestrian Safety Improvements - Sidewalk NOV (Voted Carryover) / $300,000.00 / ($300,000.00) / $0.00

7704 / P590105-100111 / Pedestrian Safety Improvements - Fairwood Avenue - Wayland to Watkins (Voted Carryover) / $248,777.00 / ($248,777.00) / $0.00

7704 / P590105-100047 / Pedestrian Safety Improvements - Parsons Avenue Sidewalks (Voted Carryover) / $10,000.00 / ($9,690.00) / $310.00

 

Transfer To

Fund / Project / Project Name / Current / Change /Amended

7704 / P590105-100077 / Pedestrian Safety Improvement - Mound Street Sidewalks - Binns Boulevard to Wayne Avenue (Voted Carryover) / $0.00 / $949,038.00 / $0.00

 

SECTION 2.  That the transfer of $949,037.14,  or so much thereof as may be needed, is hereby authorized between projects within Fund 7704 Streets and Highways GO Bonds Fund per the account codes in the attachment to this ordinance.

 

SECTION 3.  That the Director of Public Service be and is hereby authorized to enter into contract with Double Z Construction Company, 2550 Harrison Road, Columbus, Ohio 43204 for the construction of the Pedestrian Safety Improvements - Mound Street Sidewalks - Binns Boulevard to Wayne Avenue project in the amount of $3,785,488.31 or so much thereof as may be needed in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $378,548.83.

 

SECTION 4.  That the expenditure of $4,164,037.14, or so much thereof as may be needed, is hereby authorized in Fund 7704 Streets and Highways GO Bonds Fund in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.

 

SECTION 5.  That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 6.  That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.

 

SECTION 7.  That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.

SECTION 8.  That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.