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File #: 1230-2017    Version: 1
Type: Ordinance Status: Passed
File created: 5/2/2017 In control: Public Service & Transportation Committee
On agenda: 5/22/2017 Final action: 5/24/2017
Title: To authorize the Director of Finance and Management to enter into contract with ESEC Corporation, dba Columbus Peterbilt, for the purchase of a CNG powered Kettle Truck for the Division of Traffic Management; and to authorize the expenditure of $232,363.00 from the Street Construction, Maintenance, and Repair Fund; and to declare an emergency. ($232,363.00)
Attachments: 1. 1230-2017

Explanation

1. BACKGROUND:   The Divisions of Traffic Management utilizes kettle trucks in their operations for pavement markings. Traffic Management and Fleet have determined that a unit needs to be replaced because it is beyond its useful life. It was also determined that the new unit would be CNG powered. 

 

The Purchasing Office opened formal bids on April 27th, 2017 for the purchase of one (1) CNG powered kettle truck with support equipment; two bids were received:

 

RFQ004896

FYDA Freightliner ESEC Corp.

 

CNG Kettle Truck & Training

$233,495.00

$229,992.00

Inspection

$6,000.00

$2,371.00

 

After review of the bids, the Department of Public Service recommends award to the following vendor as the lowest, responsive and responsible bidder:

 

ESEC Corporation dba Columbus Peterbilt (34-1285858): Line items #1, #2 and #3.

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being contracted with according to the Auditor of State Unresolved Findings for Recovery Certified Search. 

 

SUPPLIER:  ESEC Corporation dba Columbus Peterbilt: Vendor Account: 006602, 34-1285858

 

2. FISCAL IMPACT:  $232,363.00 is budgeted for this purchase with Fund 2265, the Street, Construction Maintenance and Repair Fund.

 

3.  EMERGENCY DESIGNATION

The department requests emergency action to ensure the timely availability of said equipment.

 

 Title

 

To authorize the Director of Finance and Management to enter into contract with ESEC Corporation, dba Columbus Peterbilt, for the purchase of a CNG powered Kettle Truck for the Division of Traffic Management; and to authorize the expenditure of $232,363.00 from the Street Construction, Maintenance, and Repair Fund; and to declare an emergency.  ($232,363.00)

 

Body

 

WHEREAS, the Department of Public Service, Division of Traffic Management, is responsible for traffic maintenance throughout the City; and

 

WHEREAS, the Division is in need of kettle trucks in their operations for pavement markings; and

 

WHEREAS, the City of Columbus does not include this type of equipment on any Universal Term Contract; and

 

WHEREAS, this purchase has been approved by the Fleet Management Division; and

 

WHEREAS, this purchase has been budgeted within the Street, Construction, Maintenance & Repair Fund; and

 

WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Traffic Management, in that it is immediately necessary to authorize the Director to enter into contract with ESEC Corporation, dba Columbus Peterbilt, for a CNG Kettle Truck to ensure the timely availability of equipment, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1.  That the Director of Finance and Management is hereby authorized to enter into contract and establish a purchase order for one (1) CNG powered kettle truck with support equipment in accordance with RFQ004896, which is on file with the City’s Purchasing Office:

 

ESEC Corporation, dba Columbus Peterbilt

6240 Enterprise Pkwy.

Grove City, OH 43123

 

Award of Line Items: #1, #2 and #3

 

Total Amount: $232,363.00

 

SECTION 2.  That the expenditure of $232,363.00, or so much thereof as may be needed, is hereby authorized in Fund 2265, the Street Construction, Maintenance, and Repair Fund per the accounting codes in the attachment to this ordinance.

 

SECTION 3.  That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 4.  That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.

 

SECTION 5.  That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.

 

SECTION 6.  That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or 10 days after its passage if the Mayor neither approves nor vetoes the same.