Explanation
BACKGROUND: This legislation is for the option to establish a Universal Term Contract (UTC) for John Deere Mower Parts. These parts are used for the City's vehicles and equipment on an as needed basis. The term of the proposed option contract will be approximately two years, expiring April 30, 2019, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on April 27, 2017.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Chapter 329 relating to competitive bidding (Solicitation No. RFQ005219).
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
J D Equipment Inc, ,CC004652 expires 3/24/2019, All Items, $1.00
Total Estimated Annual Expenditure: $8,000, Fleet Management, the primary user
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase John Deere Mower Parts with J D Equipment Inc; to authorize the expenditure of $1.00 to establish the contract from the General Fund; and to declare an emergency. ($1.00)
Body
WHEREAS, the John Deere Mower Parts UTC will provide for the City of Columbus’ vehicles and equipment; and
WHEREAS, the Purchasing Office ad...
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