Explanation
BACKGROUND: This ordinance is to modify purchase order # FL006380 with Honeywell First Responder Products for Firefighter Turnout Gear in order to amend the current contract specifications to include an Escalator Clause which allows for price increases and allows the vendor to request price increases due to increases in the cost of raw material, labor, freight, etc. The increase approximately 5% was verified and approved by the Purchasing Office.
FISCAL IMPACT: No funding is required to modify the contract. The Division of Fire must set aside their own funding for their estimated expenditures.
Title
To authorize the Director of the Department of Finance and Management to modify the existing purchase order and contract with Honeywell First Responder Products for Firefighter Turnout Gear to adjust the current specifications to include an Escalator Clause for price adjustments during the term of this multiyear agreement due to an omission error in the original agreement; and to declare an emergency.
Body
WHEREAS, Ordinance number 2248-2015 authorized the Finance/Purchasing Office to enter into contract and establish purchase order FL006380 with Honeywell First Responder Products for the purchase of Firefighter Turnout Gear; and
WHEREAS, it was recently discovered that an adjustment is necessary to modify the current contract specifications to include an Escalator Clause; and
WHEREAS, Honeywell First Responder Products has informed the City of Columbus of its price increase request in order to fulfill all existing contractual obligations; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Fire, in that it is immediately necessary to authorize the Director of the Department of Finance and Management to modify purchase order number FL006380 and the contract with Honeywell First Responder Products to ensure uninterrupted purchase of turnout gear for firefighters thereby preserving the public peace, property, health, safety and welfare; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management is authorized to modify the existing purchase order FL006380 and contract with Honeywell First Responder Products for Firefighter Turnout Gear to allow price increases and to include an Escalation Clause permitting price adjustments during the remaining term of the contract.
SECTION 2. All other terms and conditions of the contracts remain the same.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.