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File #: 1247-2017    Version: 1
Type: Ordinance Status: Passed
File created: 5/3/2017 In control: Finance Committee
On agenda: 5/22/2017 Final action: 5/24/2017
Title: To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Fuel Station Maintenance with Advanced Fuel Systems Inc; to authorize the expenditure of $1.00 to establish the contract from the General Fund; and to declare an emergency. ($1.00)
Attachments: 1. Funding Attachment
Explanation
BACKGROUND: This legislation is for the option to establish a Universal Term Contract (UTC) for Fuel Station Maintenance. These parts, repairs, and services are needed for the proper maintenance of the City's various fuel stations. The term of the proposed option contract would be approximately two years, expiring May 31, 2019, with the option to renew for three (3) additional years on a year to year basis. The Purchasing Office opened formal bids on April 27, 2017.

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Chapter 329 relating to competitive bidding (Solicitation No. RFQ005235).

The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:

Advanced Fuel Systems Inc, ,CC005686 expires 3/3/2018, All Items, $1.00
Total Estimated Annual Expenditure: $150,000, Fleet Management, the primary user

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Fuel Station Maintenance with Advanced Fuel Systems Inc; to authorize the expenditure of $1.00 to establish the contract from the General Fund; and to declare an emergency. ($1.00)

Body

WHEREAS, the Fuel Station Maintenance UTC will provide parts, repai...

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