Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Shelly and Sands, Inc. for the UIRF - Franklinton Curb Extensions project and to provide payment for construction, construction administration and inspection services.
The Public Service Department is engaged in the UIRF - Franklinton Curb Extensions project. Project work includes extending the medians on West Park Avenue at Rich Street, Town Street, and State Street and on Martin Avenue at Town Street. At Town Street and Dakota Avenue the medians will be extended and corner curb extensions installed along with sidewalk and curb to the first alley to the east, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
The estimated Notice to Proceed date is May 30, 2017. The project was let by the Office of Support Services through Vendor Services and Bid Express. Two bids were received on April 18, 2017, (both majority) and tabulated on April 20, 2017, as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
|
Shelly and Sands, Inc. |
$765,858.66 original/ |
Columbus, OH |
Majority |
|
Columbus Asphalt Paving Inc. |
$763,678.00 |
Gahanna, OH |
Majority |
As defined in City Code Chapter 329, Columbus Asphalt paving is not a local bidder while Shelly and Sands meets the definition of a local bidder. Per City Code Chapter 329, a local bidder within 1% of a non-local low bidder must be given the opportunity to match the low bid price. Shelly and Sands elected to match the low bid price.
Award is to be made to Shelly and Sands, Inc. as the lowest responsive and responsible and best bidder for their bid of $763,678.00. The amount of construction administration and inspection services will be $76,367.80. The total legislated amount is $840,045.80.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Shelly and Sands, Inc.
PRE-QUALIFICATION STATUS
Shelly and Sands, Inc. and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Shelly and Sands, Inc. is CC51261-135227 and expires 12/23/17.
3. FISCAL IMPACTS
Funds in the amount of $840,045.80 are available for this project in Fund 7704, the Streets and Highways Bond Fund. An amendment to the 2017 Capital Improvement Budget is required to establish sufficient budget authority for the project.
Title
To authorize an amendment to the 2017 Capital Improvement Budget; to authorize the transfer of funds between projects within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into contract with Shelly and Sands, Inc. in connection with the UIRF - Franklinton Curb Extensions project; to authorize the expenditure of up to $840,045.80 for the UIRF - Franklinton Curb Extensions project; and to declare an emergency. ($840,045.80)
Body
WHEREAS, the Department of Public Service is engaged in the UIRF - Franklinton Curb Extensions project; and
WHEREAS, the work for this project consists of extending the medians on West Park Avenue at Rich Street, Town Street, and State Street and on Martin Avenue at Town Street; at Town Street and Dakota Avenue the medians will be extended and corner curb extensions installed along with sidewalk and curb to the first alley to the east; and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents; and
WHEREAS, Shelly and Sands, Inc. will be awarded the contract for the UIRF - Franklinton Curb Extensions project; and
WHEREAS, the Department of Public Service requires funding to be available for the UIRF - Franklinton Curb Extensions project for construction expense along with construction administration and inspection services; and
WHEREAS, it is necessary to authorize a transfer of funds within Fund 7704, the Streets and Highways Bond Fund to establish sufficient cash to pay for the project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with Shelly and Sands, Inc. to ensure the safety of the travelling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2017 Capital Improvements Budget authorized by ordinance 1124-2017 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change /Amended
7704 / P440005-100000 / UIRF - Urban Infrastructure Recovery Fund (59-12) (Voted Carryover) / $215,305.00 / ($215,305.00) / $0.00
7704 / P440005-100000 / UIRF - Urban Infrastructure Recovery Fund (59-12) (Unvoted Carryover) / $4,755,013.00 / ($624,741.00) / $4,130,272.00
7704 / P440005-100055 / UIRF - Franklinton Curb Extensions (Voted Carryover) / $0.00 / $215,305.00 / $215,305.00
7704 / P440005-100055 / UIRF - Franklinton Curb Extensions (Unvoted Carryover) / $0.00 / $624,741.00 / $624,741.00
SECTION 2. That the transfer of $840,045.80, or so much thereof as may be needed, is hereby authorized between projects within Fund 7704 Streets and Highways Bond Fund per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into contract with Shelly and Sands, Inc., 1515 Harmon Avenue, Columbus, Ohio 43223, for the construction of the UIRF - Franklinton Curb Extensions project in the amount of $763,678.00 or so much thereof as may be needed in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $76,367.80.
SECTION 4. That the expenditure of the sum of $840,045.80, or so much thereof as may be needed, is hereby authorized in Fund 7704 Streets and Highways Bond Fund in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.