Explanation
Background: This legislation authorizes the Director of Development to enter into a contract with Carahsoft Technology Corporation for the purchase of Salesforce software, support, and training services. This software is a cloud-hosted platform, most broadly defined as a Customer/Constituent Relationship Management (CRM). It is used to track projects, workflow, events, activity, etc., and provide real time reports across all aspects of the Department.
This contract is for one (1) year to include support, training, and licenses.
Since this was not formally bid, a waiver of the provisions of Columbus City Code Chapter 329 is required. Salesforce has already been implemented at the State and Regional levels including JobsOhio and Columbus 2020. Moving forward with the purchase of Salesforce instead of looking at other options will save the City additional expenses for the creation, customization, and compatibility software to share data with the State, JobsOhio, and regional partners.
Emergency action is requested in order to expedite the implementation of this software.
FISCAL IMPACT: A transfer of $30,001.63 from the General Fund will provide the funds necessary for the contract expenditure.
Title
To authorize the Director of Development to enter into a contract with Carahsoft Technology Corp. for the purchase of Salesforce software, support, and training services; to authorize the transfer of $30,001.63 from within the General Fund; to authorize the expenditure of $30,001.63 from the General Fund; to waive the competitive bidding requirements of the Columbus City Code; and to declare an emergency. ($30,001.63)
Body
WHEREAS, the Department of Development desires to contract with Carahsoft Technology Corp. for the purchase of Salesforce software, and continued support and training services; and
WHEREAS, Salesforce has already been implemented at the State and Regional levels including JobsOhio and Columbus 2020. Moving forward with the purchase of Salesforce instead of looking at other options will save the City additional expenses for the creation, customization, and compatibility software to share data with the State, JobsOhio, and regional partners; and
WHEREAS, it is in the best interest of the City of Columbus to waive the provisions competitive bidding provisions of Chapter 329 of the Columbus City Code to enter into this contract; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Development in that it is immediately necessary to authorize the Director to enter into a contract with Carahsoft Technology Corp. in order to expedite the implementation of this software, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Development Director is hereby authorized to enter into a contract with Carahsoft Technology Corp. for the purchase of Saleforce software, support, and training services for the Department of Development, Economic Development Division and Housing Division.
SECTION 2. That for the purpose stated in Section 1, the expenditure of $30,001.63 or so much thereof as may be needed, is hereby authorized in Fund 1000 General Fund in Object Class 03 Contractual Services per the accounting codes in the attachment to this ordinance.
SECTION 3. That the transfer of $30,001.63 or so much thereof as may be needed, is hereby authorized within Fund 1000 General Fund per the account codes in the attachment to this ordinance.
SECTION 4. That this Council finds it is in the best interest of the City to waive the competitive bidding provisions of Chapter 329 of the Columbus City Codes to permit the aforementioned purchase.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. For the reasons stated in the Preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after the passage if the Mayor neither approves nor vetoes the same.