Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Star Consultants, Inc. in an amount up to $325,000.00 for Professional Architectural/Engineering Services - Task Order Basis contract.
The Department of Finance and Management (DOFM) initiated a procurement effort that will result in the award and execution of a contract for small projects completed on a task order basis. The intent of the contract is to provide the Office of Construction Management with continuing, contractual access to professional Architectural/Engineering (A/E) services as well as provide technical expertise on capital projects. The A/E will be responsible for the complete architectural design and construction administration for each project, including but not limited to: structural, mechanical, electrical, and civil engineering; programming/space planning, site development, full design, cost estimating, construction inspection, shop drawing review; and geotechnical, environmental site assessment, landscaping, and other services as required for the completion of the project. In addition to typical architectural design/construction projects, DOFM may request that the A/E provide peer review or constructability review services.
The Department of Finance and Management, Office of Construction Management, solicited Requests for Proposals for the Professional Architectural/Engineering Services - Task Order Basis contract. The project was formally advertised on the Vendor Services web site from February 13, 2017 to March 6, 2017. The city received responses as listed. All proposals were deemed responsive and were fully evaluated by the evaluation committee.
Company City Majority/ASN/ASIAN/FBE/MBE
Abbott Studios Columbus Majority
BBCO Design Columbus Asian
CTL Engineering Columbus Asian
DLZ Architecture, Inc. Worthington Majority
Dynamix Grandveiw Heights MBE
M+A Architects Grandview Heights Majority
MSA Architects Columbus Majority
OHM Advisors Columbus Majority
Richard L. Bowen & Associates Cleveland Majority
Star Consultants, Inc. Columbus MBE
TRIAD Architects Columbus Majority
XYZ Professional Services Columbus MBE
Star Consultants, Inc. received the highest score by the evaluation committee. The Director of the Department of Finance and Management is recommending a contract award to Star Consultants, Inc.
Emergency action is requested to provide funding for architectural, engineering, and design services for city departments.
Star Consultants, Inc. Contract Compliance No. 31-1558857, expiration date April 13, 2019.
Fiscal Impact: This ordinance authorizes the expenditure of $325,000.00 collectively from the Construction Management Capital Improvement Fund, the Public Safety G.O. Bond Fund, and the Public Service Streets and Highway Improvement Fund with Star Consultants for Professional Architectural/Engineering Services - Task Order Basis contract.
Title
To amend the 2017 Capital Improvement Budget; to authorize the transfer of funds between projects within the Construction Management Improvement Fund and the Public Safety G.O. Bond Fund; to authorize the Director of Finance and Management to enter into contract with Star Consultants, Inc. for professional architectural and engineering services; to authorize the expenditure of $100,000.00 from the Construction Management Capital Improvement Fund; to authorize the expenditure of $200,000.00 from the Public Safety G.O. Bond Fund; to authorize the expenditure of $25,000.00 from the Public Service Streets and Highway Improvement Fund; and to declare an emergency. ($325,000.00)
Body
WHEREAS, it is necessary to amend the 2017 Capital Improvement Budget; and
WHEREAS, it is necessary to authorize the transfer of funds between projects within the Construction Management Improvement Fund and the Public Safety G.O. Bond Fund; and
WHEREAS, it is necessary to authorize the Director of Finance and Management to enter into a contract with Star Consultants, Inc. for professional architectural and engineering services; and
WHEREAS, it is necessary to authorize the expenditure of $100,000.00 from the Construction Management Capital Improvement Fund; and
WHEREAS, it is necessary to authorize the expenditure of $200,000.00 from the Public Safety G.O. Bond Fund; and
WHEREAS, it is necessary to authorize the expenditure of $25,000.00 from the Public Service Streets and Highway Improvement Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director to enter into contract with Star Consultants, Inc. for architectural design for city departments, thereby, preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2017 Capital Improvement Budget be amended in Fund 7733 as follows:
Project Name: City Hall Renovations - Various (Unvoted Carryover) | Project ID Number: 570031-100001 | Current Authority: $5,482,978 | Revised Authority: $5,457,978 | Difference: ($25,000.00)
SECTION 2. That the transfer of $100,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7733, Construction Management Capital Improvement Fund in Object Class 06 - Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the transfer of $280,000.00 or so much thereof as may be needed, is hereby authorized within Fund 7701, Public Safety G.O. Bond Fund in Object Class 06 - Capital Outlay per the accounting codes in the attachment to this ordinance
SECTION 4. That the Finance and Management Director is hereby authorized to enter into a contract, on behalf of the Office of Construction Management, with Star Consultants, Inc. for professional architectural and engineering services in connection with the Professional Architectural/Engineering Services - Task Order Basis contract.
SECTION 5. That the expenditure of $100,000.00, or so much thereof that may be necessary in regards to the action authorized in SECTION 5, is hereby authorized in the Construction Management Capital Improvement Fund 7733, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 6. That the expenditure of $200,000.00, or so much thereof that may be necessary in regards to the action authorized in SECTION 5, is hereby authorized in the Public Safety G.O. Bond Fund 7701, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 7. That the expenditure of $25,000.00, or so much thereof that may be necessary in regards to the action authorized in SECTION 5, is hereby authorized in the Public Service Streets and Highway Improvement Fund 7704, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 8. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 9. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 10. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 11. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.