Explanation
BACKGROUND: This ordinance authorizes the Director of the Department of Public Safety, on behalf of the Division of Support Services to enter into a contract with Intergraph Corporation for Premium Maintenance Services for the Computer Aided Dispatching System (CAD) starting June 1, 2017 through May 31, 2018. CAD is used to assist in processing calls from the public to the Department of Public Safety's dispatch center (both Police and Fire). The system dramatically aids the call-takers and dispatchers by electronically moving pertinent data to the proper field personnel over voice or data communications. CAD also stores data for record-keeping purposes. The Director of Public Safety contracted with Intergraph Corporation in March 2010 to replace the City's CAD system. Intergraph completed the project and went live with the new CAD system in June 2011, and the first year of the Premium Maintenance Services was in 2012. It is now necessary to enter into the services contract agreed upon in the original CAD installation contract (EL009776). The warranty period for the new systems expired on June 30, 2012.
Contract Compliance: Contract Compliance Number # CC73222-114115 - Expires: 4/25/2019.
Bid Information: Integraph is the only known company that can provide maintenance and support for Fire's Emergency Alerting System.
Emergency Designation: Emergency designation is requested to ensure the continued operation and maintenance of the CAD System.
FISCAL IMPACT: This ordinance authorizes the expenditure of $409,220.40 from the General Fund for CAD maintenance services with Intergraph Corporation in accordance with the sole source procurement provisions of the Columbus City Codes. Funds are available in Support Services General Fund Budget for this contract. The total expenditures for CAD maintenance in 2015 were $352,356.65 and $391,581.24 in 2016.
Title
To authorize the Director of the Department of Public Safety, on behalf of the Division of Support Services, to enter into contract with Intergraph Corporation for maintenance services for the CAD system in accordance with the sole source procurement provisions of the Columbus City Codes; to authorize the expenditure of $409,220.40 from the General Fund; and to declare an emergency. ($409,220.40)
Body
WHEREAS, the Department of Public Safety, Division of Support Services, has a need to enter into contract with Ingergraph Corporation for a Maintenance Agreement for the CAD system; and
WHEREAS, Intergraph Corporation provides Help Desk Support, website support and software updates which facilitate the CAD System's daily operations; and
WHEREAS, Intergraph Corporation is the only known company that can provide maintenance services 24 hours a day, seven days a week, for this system; and,
WHEREAS, this contract is being entered into pursuant to the sole source provisions of the Columbus City Codes Chapter 329; and,
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Safety, Division of Support Services, in that it is immediately necessary to authorize the Director to enter into contract with Intergraph for maintenance and support and allow the Police and Fire communications systems to operate without interruption, thereby preserving the public peace, health, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety be and is hereby authorized and directed to enter into a backup Service Maintenance Agreement with Intergraph Corporation for the Premier Maintenance and Support of the CAD systems for the period of June 1, 2017 through May 31, 2018.
SECTION 2. That this agreement is entered into pursuant to the sole source provisions of Chapter 329 of the Columbus City Code.
SECTION 3. That for the purpose stated in Section 1 hereof, the expenditure of $409,220.40, or so much thereof as may be needed, is hereby authorized from Fund 1000 General Fund, Subfund 100010 in object class Contractual Services 03, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.