BACKGROUND: This ordinance authorizes the Director of Public Safety to enter into a contract on behalf of the Division of Support Services with Rinehart Tower Services Inc for the proposed structural reinforcement of two communication towers (4250 Groves Rd and 4250 Morse Rd). Two City of Columbus owned public safety radio towers are in need of structural reinforcement. A review of analysis ran in accordance with American National Standards Institute and Telecommunication Industry Association standards has revealed that the towers are structurally overstressed in certain areas. This overstress is a safety concern as the towers could possibly buckle under the strain of the current weight on them. Excess weight was removed to alleviate the existing stress. These efforts did alleviate some stress, but did not bring them into compliance with the required standards. In order to completely relieve the stress, the proposed structural reinforcement must be accomplished. This will bring the towers back into safe stress factors and allow for the installation of needed communications equipment on the towers.
A bid waiver is being requested for this project as this contractor has had previous experience with structural reinforcement of the tower sites and there is an immediate need to address the overstressed structure and install crime fighting equipment on the towers.
Emergency action is requested so that this needed work may be completed as soon as possible to reinforce the structure of two communication towers, in order to meet the operational needs of the Division of Support Services and in order to install security cameras
Fiscal Impact: This ordinance authorizes an expenditure of $43,930.00 from existing funds in Public Safety's Capital Improvement Funds. This ordinance also amends the 2017 Capital Improvement Budget and authorizes the City Auditor to transfer funds between projects within Safety's Capital Improvement Funds.
Rinehart Tower Service Inc Contract Compliance No. 31-1317241; expiration date 4-4-19.
Title
To amend the 2017 Capital Improvement Budget and transfer $43,930.00 between projects in the Safety Voted Bond Fund; to authorize the Director of the Department of Public Safety to enter into a contract, on behalf of the Division of Support Services with Rinehart Tower Services, Inc. for the structural reinforcement of two communication towers; to waive the competitive bidding provisions of the City Code; to authorize the expenditure of $43,930.00 from the Safety Voted Fund; and to declare an emergency. ($43,930.00)
Body
WHEREAS, it is necessary to amend the 2017 Capital Improvement Budget and transfer funds between projects within Public Safety's Capital Improvement Funds; and
WHEREAS, a review of analyses ran in accordance with American National Standards Institute and Telecommunication Industry Association standards has revealed that two communication towers are structurally overstressed in certain areas; and
WHEREAS, this overstress is a safety concern as the towers could possibly buckle under the strain of the current weight on them; and
WHEREAS, it is now necessary to enter into contract with Rinehart Communication Services to structurally reinforce two communication towers, located at 4250 Groves Rd and 4250 Morse Rd; and
WHEREAS, it is necessary to waive the competitive bidding provisions of the City code due to the safety concerns of the structure and enter into contract with Rinehart Tower Services for the work to be done as this contractor has had previous experience with structural reinforcement of the tower sites and there is an immediate need to address the overstressed structure and install crime fighting equipment on the towers; and
WHEREAS, an emergency exists in the usual daily operation of the the Department of Public Safety, Division of Support Services, in that it is immediately necessary to authorize the Director to enter into a contract with Rinehart Tower Services, Inc. to reinforce the towers and to allow for camera equipment be placed on them for the neighborhood security initiative, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2017 Capital Improvement Budget be amended in Fund 7701 as follows:
Project Name: Police and Fire Annual Radio Equipment- Unvoted Carryover| Project ID Number: P320001-100001 | Current Authority: $362,763| Revised Authority: $318,833| Difference: ($43,930)|
Project Name: Support Services Facility Renovation - Unvoted Carryover | Project ID Number: P320005-100000 | Current Authority: $54,077| Revised Authority: $98,007 | Difference: $43,930|
SECTION 2. That the City Auditor is authorized to transfer funds between projects within Public Safety's Capital Improvement Funds, Fund 7701 per the accounting codes in the attachment to this ordinance.
SECTION 3. That the Director of the Department of Public Safety is hereby authorized to enter into a contract, on behalf of the Division of Support Services, with Rinehart Tower Services, Inc. for the structural reinforcement of the communication towers located at 4250 Groves Rd and 4250 Morse Rd.
SECTION 4. That the expenditure of $43,930.00 or so much thereof as may be necessary in regard to the action authorized in SECTION 3, be and is hereby authorized from Fund 7701 per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contract or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering such project that the project has been completed and the monies are no longer required for such project; except that no transfer shall be made from a project account funded by monies from more than one source.
SECTION 8. That this Council finds it is in the best interest of the City to waive the competitive bidding provisions of the City Code Chapter 329.
SECTION 9. That for reasons stated in the preamble hereto, which is hereby made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.