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File #: 1081-2017    Version: 1
Type: Ordinance Status: Passed
File created: 4/17/2017 In control: Technology Committee
On agenda: 6/12/2017 Final action: 6/14/2017
Title: To authorize the Director of the Department of Technology and the Director of the Department of Public Utilities to continue an annual agreement with Labworks, LLC., for maintenance and support of the Laboratory Information Management System (LIMS); in accordance with sole source procurement provisions of Chapter 329 of the Columbus City Code; to authorize the expenditure of $51,006.00 from the Department of Technology, Information Services Operating Fund. ($51,006.00)
Attachments: 1. 1081-2017 - Sole Source Form Labworks 2017, 2. 1081-2017 - SS letter CityCol L693 017 Sole Source 2017, 3. 1081-2017 EXP, 4. 1081-2017 - Labworks Quote 2017
Explanation

BACKGROUND:
This ordinance will authorize the Directors of the Departments of Technology and Public Utilities to continue the annual contract agreement with Labworks, LLC, for the maintenance and support of the Laboratory Information Management System (LIMS). The original agreement (EL008929) was authorized by ordinance 1738-2008, passed November 24, 2008. The agreement was most recently continued under the authority of ordinance 0985-2016, passed June 27, 2016, through PO017807 with a modification authorized under ordinance 1641-2016 through PO038979, for license, maintenance and support and professional services passed November 7, 2016. This contract agreement will provide software maintenance and support services for the term period June 1, 2017 through May 31, 2018 at a cost of $51,006.00.

LIMS enables the Division of Sewer and Drainage (DOSD) and the Division of Water (DOW) to manage water quality sample information, incorporate input from plant operations data sources, track 79,000 tests on 16,000 different samples annually, and transfer approved results to end users automatically. The LIMS system allows DOSD and DOW to satisfy their regulatory reporting requirements more efficiently. This annual maintenance and support agreement is needed to provide for updated LIMS software and access to LIMS technical support. Without this agreement, the City would need to pay a substantially higher new license fee to obtain the latest version of LIMS software, and would be unable to resolve problems with the software requiring LIMS technical support.

This ordinance also requests approval to continue services provided by Labworks, LLC., Inc. in accordance with sole source procurement provisions of Chapter 329 of the Columbus City Code; as it has been determined Labworks, LLC. is the sole distributor of LIMS, and does not utilize distributors or re-sellers due to the complex nature of its product.

FISCAL IMPACT:
In 2015 and 2016, $49,731.00 for each ...

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