Explanation
1. BACKGROUND
Red, White & BOOM! has become a highly anticipated signature event in the City of Columbus throughout its existence, drawing more than 400,000 people each year. This year the event will be held on July 3, 2017, from noon to 11:00 pm, in downtown Columbus.
This ordinance authorizes the Director of Public Service to execute an event agreement with Red, White & BOOM, Inc., the non-profit organization that coordinates the annual event; to accept monies for requisite permit fees, meter bagging, and traffic maintenance services; and to, as necessary, provide a refund to the organization after the event has concluded and final accounting is complete.
2. FISCAL IMPACT
Red, White & BOOM, Inc. will deposit approximately $6,580.00 with the City for services defined in the aforementioned agreement, with the understanding that it may be necessary to remit additional funds to the City if the initial deposit is insufficient to cover the final cost of those services.
3. CONTRACT COMPLIANCE
The contract compliance number for Red, White & BOOM, Inc. is 31-1165154 and is a non-profit organization.
4. EMERGENCY DESIGNATION
Emergency action is requested to allow sufficient time for the execution of said agreement so as to prevent unnecessary delays in planning and organizing activities.
Title
To authorize the Director of Public Service to execute an event agreement with Red, White & BOOM, Inc., and to accept a deposit for City services rendered Red, White & BOOM! 2017 event; to refund the balance of deposited funds after final accounting has occurred, if applicable; and to declare an emergency. ($0.00)
Body
WHEREAS, Red, White & BOOM! is an annual event occurring in downtown Columbus to celebrate Independence Day; and
WHEREAS, Red, White & BOOM, Inc. is responsible for organizing and operating this event; and
WHEREAS, it is necessary to authorize the Director of Public Service to execute an event agreement with Red, White & BOOM, Inc. relative to Red, White & BOOM! 2017 and to accept a deposit for requisite permit fees and traffic maintenance services; and
WHEREAS, it may be necessary to refund a portion of the deposit tendered by Red, White & BOOM, Inc. if an unexpended balance remains after final accounting is complete; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to execute said agreement so as to facilitate the timely completion of planning and organizing activities prior to the event, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and hereby is authorized to execute an event agreement with Red, White & BOOM, Inc., 929 Harrison Avenue, Suite 202, Columbus, Ohio, 43215, relative to Red, White, and BOOM! 2017; to accept a deposit for City services; and to refund deposited funds after final accounting has occurred, if necessary.
SECTION 2. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.