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File #: 1180-2017    Version: 1
Type: Ordinance Status: Passed
File created: 4/26/2017 In control: Public Service & Transportation Committee
On agenda: 6/5/2017 Final action: 6/8/2017
Title: To amend the 2017 Capital Improvements Budget; to authorize the City Auditor to transfer cash and appropriation between projects within the Streets and Highways Bond Fund; to authorize the Director of Public Service to modify an existing Construction Guaranteed Maximum Reimbursement Agreement with Edwards Communities Construction Company, LLC; to encumber additional funds to pay for construction administration and inspection services for the NCR Weinland Park (7th to 9th) project; to authorize the expenditure of $438,265.00 from the Streets and Highways Bond Fund; and to declare an emergency. ($438,265.00).
Attachments: 1. DAX Leg Accounting Codes - Mod NCR Weinland Pk - Edwards REVISED
Explanation
1. BACKGROUND
This ordinance seeks authorization for the Director of Public Service to amend a Construction Guaranteed Maximum Reimbursement Agreement with Edwards Communities Construction Company, LLC (the “Developer”) relative to the NCR Weinland Park (7th to 9th) project (the “Project”) and to encumber additional funds for the City to perform construction administration and inspection services pursuant to this effort.

Ordinance No. 0981-2017 authorized the Director of Public Service to enter into a Construction Guaranteed Maximum Reimbursement Agreement with the Developer and to encumber funds for the City to perform construction administration and inspection services in an amount totaling $550,000.00 for the Project.

In April 2017, the City accepted bids for the Project on behalf of the Developer, and the lowest, responsive, responsible, and best bid substantially exceeded the engineer’s estimate of construction costs. The Department of Development has committed up to $438,265.00 to fund the increased cost of construction and construction administration and inspection services.

This ordinance authorizes the Department of Public Service to modify the existing Construction Guaranteed Maximum Reimbursement Agreement with the Developer and to encumber additional funds for the City to perform construction administration and inspection services, for a total expenditure of $988,265.00 to facilitate the completion of the Project.

2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Edwards Communities Construction Company, LLC is CC21143-142044, which expires July 22, 2017.

3. FISCAL IMPACT
Funds in the amount of $438,265.00 are available for this project in the Streets and Highways Bond Fund within the Department of Public Service. An amendment to the 2017 Capital Improvements Budget is necessary for the purpose of providing sufficient spending authority for the aforementioned project expenditure.

4. EMERGENCY DESIGNATION
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