Explanation
BACKGROUND:
This legislation will authorize the Director of the Department of Technology, on behalf of the Director of the Department of Public Safety, Division of Police, to enter into a contract for maintenance and support of the Coplogic Desk Officer Reporting System from LexisNexis Risk Solutions FL Inc. at a cost of $8,821.48, for the coverage term period from July 1, 2017 through June 30, 2018. This system allows citizens to file police reports with the Division of Police over the internet. The system was originally procured under authority of ordinance #1249-2007 passed August 2, 2007 through FL003884, and the most recent maintenance and support contract was authorized under ordinance number 0988-2016 passed May 16, 2016 through PO018457.
The Coplogic Desk Officer Reporting System is a proprietary system from LexisNexis Risk Solutions. As such, the City must purchase annual support and maintenance from LexisNexis Risk Solutions. This ordinance is being submitted in accordance with the provisions of sole source procurement of the City of Columbus Code, Chapter 329.
CONTRACT COMPLIANCE:
Vendor Name: LexisNexis Risk Solutions FL Inc. CC#: 41-1815880 Expiration Date: 3/28/18
(DAX Vendor Account #: 007871)
FISCAL IMPACT:
In 2015, $7,563.00 and in 2016, $8,168.04 was expended for software maintenance and support services of the Coplogic Desk Officer Reporting System. This year, the cost is $8,821.48 for software maintenance and support services. Funds are budgeted and available within the Department of Technology, Information Services Operating Fund.
Title
To authorize the Director of the Department of Technology to enter into a contract for maintenance and support of the Coplogic Desk Officer Reporting System from LexisNexis Risk Solutions in accordance with the sole source provisions of the Columbus City Code; and to authorize the expenditure of $8,821.48 from the Department of Technology, Information Services Operating Fund. ($8,821.48)
Body
WHEREAS, this legislation will authorize the Director of the Department of Technology, on behalf of the Director of the Department of Public Safety, Division of Police, to enter into a contract for maintenance and support of the Coplogic Desk Officer Reporting System from LexisNexis Risk Solutions at a cost of $8,821.48 for the coverage term period from July 1, 2017 through June 30, 2018; and
WHEREAS, this system allows citizens to file police reports with the Division of Police over the internet. The system was originally procured under authority of ordinance# 1249-2007 passed August 2, 2007 (FL003884); and the most recent maintenance and support contract was authorized under ordinance number 0988-2016 passed May 16, 2016 through PO018457; and
WHEREAS, the Coplogic Desk Officer Reporting System is a proprietary system from LexisNexis Risk Solutions FL Inc., therefore this ordinance is being submitted in accordance with the sole source provisions of the Columbus City Code, Chapter 329; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Technology to authorize the Director, of the on behalf of the Department of Public Safety, to enter into a contract for software, support, and maintenance services on the Coplogic Desk Officer Reporting System with LexisNexis Risk Solutions for the immediate preservation of the public peace, property, health, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology, on behalf of the Department of Public Safety, be and is hereby authorized to enter into a contract for maintenance and support on the Coplogic Desk Officer Reporting System from LexisNexis Risk Solutions FL, Inc., in accordance with the sole source provisions of Chapter 329 of the Columbus City Code. The coverage term period will be from July 1, 2017 through June 30, 2018 at a cost of $8,821.48.
SECTION 2. That the expenditure of $8,821.48 or so much thereof as may be needed is hereby authorized to be expended from: (see attachment 1232-2017 EXP):
Dept: 47| Div: 47-01| Obj Class: 03 | Main Account: 63946 | Fund: 5100 | Sub-fund: 510001 | Program CW001 | Section 3: 470104| Section 4: IS01|Section 5: IT1215 {Police Division}|Amount: $8,821.48 | {Software maintenance and support}
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.