Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Pavement Protectors, Inc. dba M&D Blacktop Sealing for renovations to Westmoor Park. This project’s improvements include overall site cleanup, demolition of the existing shelter and sea of unutilized impervious surfacing which surrounds it, installation of a new entry drive fully on park property with a parking lot, additional loop walk improvements, tree plantings, and site furnishings throughout. Additionally, a timber rail will be installed between the park and the neighboring trailer park to limit vehicular access that was reported by neighbors.
Westmoor Park is a small neighborhood park located in the Greater Hilltop area of Columbus and is bordered by Westmoor Junior High School to the east, Dry Run Stream to the south, and a trailer park and single family homes to the west. The park is predominantly utilized by permitted sports groups and is in need of updates and improvements. Westmoor Park currently has few amenities which include an outdated and dilapidated shelter with a storage space that used to be restrooms, a loop walk, and parking spaces that utilize the school drive for access. A new open shelter will be in future Phase 2 improvements.
The costs for this project will be $210,515.00 with a contingency of $29,485.00 for a total of $240,000.00.
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on March 28, 2017 and received by the Recreation and Parks Department on April 11, 2017. Bids were received from the following companies:
Company Status Amount
M&D Blacktop (MAJ) $210,515.00
Tyevco (MAJ) $238,632.00
Strawser Paving (MAJ) $274,857.22
Righter Co. (MAJ) $291,000.00
After reviewing the proposals that were submitted, it was determined that M&D Blacktop was the lowest and most responsive bidder.
M&D Blacktop and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
Pavement Protectors, Inc. dba M&D Blacktop
2020 Longwood Avenue, Grove City, OH 43123
Mark Nance 614-875-9989
31-1131599
Exp. Date: 2/1/19
Emergency Justification: An emergency is being requested so that work may start during the neighboring school summer break.
Benefits to the Public: Updates and improvements to Westmoor Park will benefit the surrounding communities by providing additional amenities and updated features and accessibility.
Community Input Issues: The Greater Hilltop Area Commission, Neighborhood Block Watch, and other users including the neighboring school and sports groups gave input to drive the final design for improvements. This project will eliminate the old, dilapidated shelter which poses a safety concern and will allow for a future open shelter.
Area(s) Affected:
Planning Area: 15
Master Plan Relation: This project will support the mission of the Recreation and Parks Master Plan by updating five neighborhood parks per year.
Fiscal Impact: $240,000.00 is required and budgeted in the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of these various expenditures.
Title
To authorize the Director of Recreation and Parks to enter into contract with Pavement Protectors, Inc., dba M&D Blacktop Sealing, for renovations to Westmoor Park; to authorize the expenditure of $240,000.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($240,000.00)
Body
WHEREAS, it is necessary to authorize and direct the Director of the Recreation and Parks to enter into contract with Pavement Protectors, Inc., dba M&D Blacktop Sealing, for renovations to Westmoor Park; and
WHEREAS, it is necessary to authorize the expenditure of $240,000.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into said contract so that work may start during the neighboring school summer break; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized and directed to enter into contract with Pavement Protectors, Inc., dba M&D Blacktop Sealing, for renovations to Westmoor Park.
SECTION 2. That the expenditure of $210,515.00 with a contingency of $29,485.00 for a total of $240,000.00, is authorized from the Recreation and Parks Voted Bond Fund 7702.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That the transfer of $481,300.00 or so much thereof as may be needed, is hereby authorized between projects within Fund 7702 Recreation and Parks Bond Fund per the account codes in the attachment to this ordinance.
SECTION 7. That the 2017 Capital Improvements Budget Ordinance 1124-2017 is hereby amended as follows in order to provide sufficient budget authority for this legislation and future projects.
CURRENT:
Fund 7702; P440006-100000; UIRF Misc. $932,076 (Voted Carryover)
Fund 7702; P440006-100115; UIRF Planning Area 15 Improvements; $100,000 (Voted Carryover)
Fund 7702; P440006-102002; UIRF - Hilltop Park Improvements; $0 (Voted Carryover)
Fund 7702; P510018-100000; Hard Surface Improvements; $48,346 (Voted Carryover)
Fund 7702; P510018-201701; Concrete Improvements 2017; $0 (Voted Carryover)
Fund 7702; P510018-201702; Sports Court Improvements 2017; $0 (Voted Carryover)
Fund 7702; P510119-100000; Central Maintenance Zone Headquarters; $500,000 (Voted Carryover)
Fund 7702; P510035-100000; Facility Improvements; $0 (Voted Carryover)
Fund 7702; P510035-100000; Facility Improvements; $239,000 (Voted Carryover)
AMENDED TO:
Fund 7702; P510035-100000; Facility Improvements; $239,000 (Voted Carryover) Cancellation of various auditor’s certificates
Fund 7702; P510035-100000; Facility Improvements; $0 (Voted Carryover)
Fund 7702; P440006-100000; UIRF Misc. $832,076 (Voted Carryover)
Fund 7702; P440006-100115; UIRF Planning Area 15 Improvements; $0 (Voted Carryover)
Fund 7702; P440006-102002; UIRF - Hilltop Park Improvements; $200,000 (Voted Carryover)
Fund 7702; P510017-100423; Westmoor Park Improvements; $40,000 (Voted Carryover)
Fund 7702; P510018-100000; Hard Surface Improvements; $6,046 (Voted Carryover)
Fund 7702; P510018-201701; Concrete Improvements 2017; $65,000 (Voted Carryover)
Fund 7702; P510018-201702; Sports Court Improvements 2017; $100,000 (Voted Carryover)
Fund 7702; P510119-100000; Central Maintenance Zone Headquarters; $576,300 (Voted Carryover)
SECTION 8. For the purpose stated in Section 1, the expenditure of $240,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachment.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.