Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Pavement Protectors, Inc. dba M&D Blacktop Sealing for concrete improvements to various parks. The work included in this project includes a new concrete bench pad at Antrim Park, repair catch basins at Barnett Park, repair catch basin at Cooke Park, repair catch basins at Innis Park, remove and replace concrete curbs at Marion Franklin Park, improve catch basin at North East Park, remove and replace sidewalk and curbs at Westgate Park, and remove and replace sidewalks at Wheeler Dog Park.
Each year, Recreation and Parks allocates a portion of the Capital Improvements budget to the improvements of existing and potentially needed new installations of hardsurfaces. This particular contract focuses on the removal and replacement of existing concrete surfaces that are highly used by the public and include sidewalks, curbing, access ramps, and entry ways. By improving these surfaces, safe and easy access can be maintained to the parks and facilities. Areas for improvement are determined by input from members of the Community as well as Recreation and Parks staff.
The costs for this project will be $57,500.00 with a contingency of $7,500.00 for a total of $65,000.00.
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on April 17, 2017 and received by the Recreation and Parks Department on April 25, 2017. Bids were received from the following companies:
Company Status Amount
M&D Blacktop (MAJ) $57,500.00
After reviewing the proposals that were submitted, it was determined that M&D Blacktop was the lowest and most responsive bidder.
M&D Blacktop and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
Pavement Protectors, Inc. dba M&D Blacktop
2020 Longwood Avenue, Grove City, OH 43123
Mark Nance 614-875-9989
31-1131599
Exp. Date: 2/1/19
Emergency Justification: An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into contract as there is a limited window for temperature and weather to allow for proper installation of surface improvements.
Benefits to the Public: This project benefits the community by providing and maintaining continual accessibility and usable concrete improvements throughout our park properties.
Community Input Issues: The community and Centers requested needed improvements have been identified from CRPD staff and Community requests.
Area(s) Affected:
Antrim Park - Northwest (5): $4,500
Barnett Park - Eastmoor/Walnut Ridge (20): $8,500
Cooke Park - North Linden (11): $1,500
Innis Park - North Linden (11): $2,500
Marion Franklin Park - Far South (23): $1,500
Northeast Park - Northeast (12): $1,500
Westgate Park - Hilltop (15): $13,000
Wheeler Dog Park - Near North/University (13): $4,500
Master Plan Relation: This project will support the mission of the Recreation and Parks Master Plan by updating five neighborhood parks per year.
Fiscal Impact: $65,000.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with Pavement Protectors, Inc., dba M&D Blacktop Sealing, for concrete improvements to various parks; to authorize the expenditure of $65,000.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($65,000.00)
Body
WHEREAS, it is necessary to authorize and direct the Director of the Recreation and Parks to enter into contract with Pavement Protectors, Inc., dba M&D Blacktop Sealing, for concrete improvements to various parks; and
WHEREAS, it is necessary to authorize the expenditure of $65,000.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into said contract as there is a limited window for temperature and weather to allow for proper installation of surface improvements; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized and directed to enter into contract with Pavement Protectors, Inc., dba M&D Blacktop Sealing, for concrete improvements to various parks.
SECTION 2. That the expenditure of $57,500.00 with a contingency of $7,500.00 for a total of $65,000.00, is authorized from the Recreation and Parks Voted Bond Fund 7702.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. For the purpose stated in Section 1, the expenditure of $65,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachment.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.