Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Abbot Studios for the development of a Downtown Maintenance Facility. The design work would include a new facility that will house the equipment and staff for five different crews. The building would have offices, equipment parking bays, dry equipment storage, and staff facilities. These crews will not only service the downtown parks and facilities, but will also include the Playground Crew, Landscape Crew and Irrigation Crew.
Over the last decade downtown Columbus has developed to become a destination spot for both visitors and residents of central Ohio. With all the improvements there has been an added need for additional maintenance of expanded parks along the riverfront as well as the current work load that exists. This new facility will allow for improved maintenance and a quicker response time. This facility will also help bring several maintenance zones together in a more centralized area which will help cut costs and improve the overall maintenance of our park system.
The costs for this project will be $536,300.00 with a contingency of $40,000.00 for a total of $576,300.00.
Proposals were advertised through Vendor Services, in accordance with City Code Section 329, on December 2, 2016 and received by the Recreation and Parks Department on December 15, 2016. Proposals were received from the following companies:
Company Status
Abbot Studios (MAJ)
Braun & Steidl (MAJ)
Triad Architects (MAJ)
Bowen Engineers (MAJ)
Moody Nolan (MBE)
After reviewing the proposals that were submitted, it was determined that Abbot Studios was the most responsive bidder.
Principal Parties:
Abbot Studios
130 East Chestnut Street, Suite 302, Columbus, OH 43215
Mike Lutsch 614-461-0101
31-1181520
Exp. 5/10/19
Benefits to the Public: It brings maintenance crews together so that can work will be more efficient to better serve the citizens of Columbus and locates the crews closer to their work areas.
Area(s) Affected:
Downtown (18, 22)
Citywide (99)
Master Plan Relation: This project will support the mission of the Recreation and Parks Master Plan by allowing the department to better maintain existing facilities more efficiently and at a lower cost due to reduced travel time.
Fiscal Impact: $576,300.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with Abbot Studios for the design of a Downtown Maintenance Facility; to authorize the expenditure of $576,300.00 from the Recreation and Parks Voted Bond Fund. ($576,300.00)
Body
WHEREAS, downtown Columbus has developed to become a destination spot for both visitors and residents of central Ohio with an added need for additional maintenance of expanded parks along the riverfront as well as the current work load that exists; and
WHEREAS, the Recreation and Parks Department is in need of a new downtown maintenance facility to allow for improved maintenance, quicker response time, and to bring several maintenance zones together in a more centralized area which will help cut costs and improve the overall maintenance of our park system; and
WHEREAS, it is necessary to authorize the expenditure of $576,300.00 from the Recreation and Parks Voted Bond Fund 7702;
WHEREAS, it has become necessary in the usual daily operation of the Department of Recreation and Parks to authorize the Director to enter into contract with Abbot Studios for the design of a Downtown Maintenance Facility; NOW, THEREFORE:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized and directed to enter into contract with Abbot Studios for the design of a Downtown Maintenance Facility.
SECTION 2. That the expenditure of $576,300.00 or so much thereof as may be needed, is hereby authorized from Recreation and Parks Voted Bond Fund 7702 per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. For the purpose stated in Section 1, the expenditure of $576,300.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachment.
SECTION 7. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.