Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Supreme Irrigation Inc. for improvements to the irrigation system at Champions Golf Course. The project includes the removal and replacement of the main irrigation line, adding some drainage, and replacing the old control system.
The improvements will be to the main line which is located mainly along the rough areas of the fairways. The course will remain open so that there will be no disruption in golf play for the golfing community. Most of the existing irrigation system was installed prior to the City acquiring the property and since then there has been some upgrades to the secondary lines but nothing to the main supply lines. Those lines have developed leaks every year to where they are beyond repair. The new main supply lines replace existing lines that are beyond their life.
The costs for this project will be $258,000.00 with a contingency of $50,000.00 for a total of $308,000.00.
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on April 4, 2017 and received by the Recreation and Parks Department on April 20, 2017. Bids were received from the following companies:
Company Status Amount
Supreme Irrigation (MAJ) $258,000
Oheil Irrigation (MAJ) $453,500
Commercial Irrigation (MAJ) $529,897
After reviewing the proposals that were submitted, it was determined that Supreme Irrigation, Inc. was the lowest and most responsive bidder.
Principal Parties:
Supreme Irrigation, Inc.
8270 Waco Lane, Powell, OH 43065
DJ Plotner 614-889-2923
26-2371178
Exp. 4/20/19
Benefits to the Public: The improvements will help increase participation and promote the game of golf.
Area(s) Affected:
Champions Golf Course (11)
Master Plan Relation: This project will support the mission of the Recreation and Parks Master Plan by helping to maintain existing city owned facilities.
Fiscal Impact: $308,000.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with Supreme Irrigation Inc. for improvements to the irrigation system at Champions Golf Course; to authorize the expenditure of $308,000.00 from the Recreation and Parks Voted Bond Fund 7702. ($308,000.00)
Body
WHEREAS, the Department of Recreation and Parks is in need of improvements to the irrigation system at Champions Golf Course, including the removal and replacement of the main irrigation line, adding some drainage, and replacing the old control system; and
WHEREAS, it is necessary to authorize the expenditure of $308,000.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Recreation and Parks to authorize the Director to enter into contract with Supreme Irrigation Inc. for improvements to the irrigation system at Champions Golf Course, for the public health, safety and welfare; NOW, THEREFORE:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with Supreme Irrigation Inc. for improvements to the irrigation system at Champions Golf Course.
SECTION 2. That the expenditure of $308,000.00 or so much thereof as may be needed, is hereby authorized from Recreation and Parks Voted Bond Fund 7702 per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. For the purpose stated in Section 1, the expenditure of $308,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachment.
SECTION 7. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.