Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into a contract on behalf of the Facilities Management Division with 2K General for renovation and service of man doors and gate systems for facilities under the purview of the Facilities Management Division.
Formal bids were solicited and the City received two bids on April 10, 2017. The companies bid on an hourly rate for labor and a mark-up for equipment and materials. Bid submissions were as follows (0 FBE, 0 MBE):
Company Hourly Rate Equipment Mark Up Material Mark Up
2K General Company $51.23 15% 15%
Pad Door Systems $75.00 15% 15%
The Facilities Management Division recommends the bid award be made to the lowest, responsive, and responsible bidder, 2K General Company.
Emergency action is requested to ensure door repairs and maintenance at various City facilities continues without interruption.
2K General Company Contract Compliance No. 31-1653018, expiration date March 13, 2019.
Fiscal Impact: This ordinance authorizes an expenditure of $55,000.00 collectively from the General Fund and the Public Safety G.O. Bond Fund with 2K General for renovation and service of man doors and gate systems for facilities under the purview of the Facilities Management Division. The Facilities Management Division budgeted $15,000.00 in the General Fund Budget. The Department of Public Safety has budgeted and is providing $40,000.00 from the Public Safety G.O. Bond Fund for this contract. In 2016, $30,000 was expended for these services.
Title
To authorize the Finance and Management Director to enter into a contract on behalf of the Facilities Management Division with 2K General Company for renovation and service of doors and gate systems for the Facilities Management Division; to authorize the expenditure of $15,000.00 from the General Fund; to authorize the expenditure of $40,000.00 from the Public Safety G.O. Bond Fund; and to declare an emergency. ($55,000.00)
Body
WHEREAS, it is necessary for the Facilities Management Division to contract for renovation and service of man doors and gate systems under for facilities under the purview of the Facilities Management Division; and
WHEREAS, formal bids were solicited and two vendors submitted responses; and
WHEREAS, 2K General Company was deemed the lowest, responsive, and responsible bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract with 2K General Company for renovation and service of man doors and gate systems for facilities under the purview of the Facilities Management Division, to ensure door repairs and maintenance at various City facilities continues without interruption, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Facilities Management Division with 2K General for renovation and service of man doors and gate systems for facilities under the purview of the Facilities Management Division.
SECTION 2. That the expenditure of $15,000.00 or so much thereof that may be necessary in regard to the action authorized in SECTION 1, is hereby authorized in the General Fund 1000, in Object Class 03 - Contractual Services, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the expenditure of $40,000.00 or so much thereof that may be necessary in regard to the action authorized in SECTION 1, is hereby authorized in the Public Safety G.O. Bond 7701, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.