Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology to enter into a contract with The Fishel Company for maintenance and restoration services in support of the City’s fiber optic infrastructure. The contract will provide for all labor, equipment, and materials needed to ensure reliable operation of the City’s fiber network. The term of the contract is for 12 months starting May 22, 2017. The contract includes options to renew for two additional one year terms, subject to mutual agreement and approval of proper City authorities. The total cost for the first year (2017) of the agreement is $315,833.68.
The Department of Technology is procuring this service through chapter 329.06 of Columbus City Code, pursuant to RFQ004871 solicitation/project number 47-03302017. Two responses to this solicitation were received which opened March 12, 2017 at 1:00 p.m. The Fishel Company was the lowest responsive, responsible, and best bidder:
Project Number/ Name | Bid Express Number | Bidders | Amount:
47-03302017 | RFQ004871 |2017 Fiber Restoration & Maintenance Services:
1. Gudenkauf Corporation $336,368.28
2. The Fishel Company $315,833.68
The City owns approximately 500 miles of fiber optic cabling in various strand count quantities throughout the City. Services are needed to regularly inspect and maintain these assets and provide emergency restoration in the event of unforeseen damage to the fiber network.
The 2016 State of Ohio mandate requiring participation in the Ohio Utilities Protection Service (OUPS) has increased the City’s expenditures related to cable locate ticket screening and the corresponding cable locate ticket marking of our fiber assets. The quantity of these tickets fluctuate depending on the construction activities throughout our fiber service area.
CONTRACT COMPLIANCE:
Vendor Name: The Fishel Company C.C. #: 31-4560115 Expiration Date: 04/06/2019
Dax Vendor Account #: 006049
FISCAL IMPACT:
In years 2015 and 2016, the Department of Technology expended $70,000.00 and $240,000.00, respectively, with the Gudenkauf Corporation for maintenance and restoration services in support of the City’s fiber optic infrastructure. Funding for this purpose in the 2017 budget was $70,000.00; however, those funds were used under ordinance 0818-2017, passed by council on March 17, 2017, to cover fiber maintenance expenses up to the end of the current contract period ending May 21, 2017. Funding to cover this expense will come from the surpluses realized through other budgeted items that come in lower than anticipated within the Department of Technology, Information Services Division, Information Services Operating Fund.
EMERGENCY DESIGNATION:
Emergency action is requested to initiate the new service contract from the contractor so there is no break in the services that are needed.
Title
To authorize the Director of the Department of Technology to enter into a contract with The Fishel Company for maintenance and restoration services in support of the City’s fiber optic infrastructure; to authorize the expenditure of $315,833.68 from the Department of Technology, Information Services Division, Information Service Operating Fund; and to declare an emergency. ($315,833.68)
Body
WHEREAS, the City owns approximately 500 miles of fiber optic cabling in various strand count quantities throughout the City and services are needed to regularly inspect and maintain these assets, and provide emergency restoration in the event of unforeseen damage to the fiber network; and
WHEREAS, the Department of Technology issued RFQ004871 solicitation/project number 47-03302017 to provide for all labor, equipment, and materials needed to ensure reliable operation of the City’s fiber network; and
WHEREAS, two responses to this solicitation were received by the bid which opened March 12, 2017 and The Fishel Company was the lowest, responsive, responsible, and best bidder; and
WHEREAS, it is necessary to authorize the Director to enter into a contract with The Fishel Company in the amount $315,833.68, for a one year contract with a term period of May 22, 2017 through May 21,2018 for maintenance and restoration services in support of the City’s fiber optic infrastructure; and
WHEREAS, the 2016 State of Ohio mandate requiring participation in the Ohio Utilities Protection Service (OUPS) has increased the City’s expenditures related to cable locate ticket screening and the corresponding cable locate ticket marking of our fiber assets causing the quantity of these tickets to fluctuate depending on the construction activities throughout our fiber service area; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director to enter into contract with The Fishel Company to provide these services on the city’s fiber optic network, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology, be and is hereby authorized to enter into a contract with The Fishel Company for maintenance and restoration services in support of the City’s fiber optic infrastructure in the amount of $315,833.68. The coverage term period will be for one year with the term period beginning May 22, 2017 through May 21, 2018. Subject to mutual agreement and approval of proper City authorities, the agreement includes options to renew for two additional one year terms.
SECTION 2: That the expenditure of $315,833.68 or so much thereof as may be necessary is hereby authorized to be expended from the Information Services Operating Fund per the accounting codes in the attachmen to this ordinance: (see attachment 1282-2017 EXP)
Department: 47 | Division: 47-02 | Object Class: 03 | Main Account: 63050 | Fund: 5100 | Subfund: 510001 | Program: IT015 | Section 3: 470201 | Section 4: IT01 | Section 5: IT0103 | Amount: $315,833.68
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.