Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a professional engineering services agreement with Evans Mechwart Hambleton & Tilton, Inc. for the Stormwater Strategic Plan, Phase 2 for the Division of Sewerage and Drainage. The work to be performed under this contract will improve the efficiency of the identification, design, and construction of stormwater infrastructure which in turn can be expected to reduce construction and long-term maintenance costs.
This project will collect data that will assist in an affordability analysis of green infrastructure; provide support for update of the Stormwater Drainage Manual including the 5-year review, stormwater credit program, rainwater harvesting analysis, stormwater detention criteria, and standards for underground detention. Additionally the project will facilitate reporting on green infrastructure facilities constructed under the Integrated Plan approved by Ohio EPA; provide support to review, update, and reorganize the Erosion and Sediment Pollution Control Regulation; assist with the development of a pervious pavement specification; provide support for update of the green infrastructure standards and specifications; provide support for the update or development of standard drawings; and develop a process for identifying private and public jurisdictional boundaries related to storm water management authority and responsibility.
PROCUREMENT: The Division advertised for a Request for Proposals (RFP’s) for the subject services on the City’s Vendor Services website and in the City Bulletin in accordance with the overall provisions of Section 329 of the Columbus City Code. The Division of Sewerage and Drainage received three (3) proposals from the following companies on November 18, 2016:
Name C.C. No. Exp. Date City/State Status
|
Evans Mechwart Hambleton & Tilton, Inc. |
31-0685594 2/18/2018 |
Columbus, OH |
MAJ |
|
CDM Smith |
04-247650 11/15/2018 |
Columbus, OH |
F1 |
|
GS& P/OH Inc. |
62-1736493 12/3/2017 |
Columbus, OH |
MAJ |
The proposals were reviewed and evaluated by the Proposal Evaluation Committee and determined that the proposal that met or exceeded the qualifications as stated in the RFP was from Evans, Mechwart, Hambleton, & Tilton, Inc.
EMERGENCY DESIGNATION: Emergency action is requested in order to meet the project timeline and deliverables schedule.
PROJECT TIMELINE: The Consultant will begin planning tasks after the notice to proceed is given. The anticipated contract duration is three (3) years, ending in 2020.
CONTRACT COMPLIANCE No.: 31-0685594| MAJ | Exp. 2/18/2018| Vendor # 004214
ECONOMIC IMPACT: The work to be performed under this contract will improve the efficiency of the identification, design, and construction of stormwater infrastructure which in turn can be expected to reduce construction and long-term maintenance costs.
FISCAL IMPACT: This legislation authorizes the Director to transfer $310,000.00 within and expend up to $310,000.00 from the Storm Sewer Build America Bonds Fund 6201.
Title
To authorize the Director of Public Utilities to enter into an engineering agreement with Evans, Mechwart, Hambleton, & Tilton, Inc. for the Stormwater Strategic Plan, Phase 2; to transfer $310,000.00 within and expend up to $310,000.00 from the Storm Sewer Build America Bonds Fund; and to amend the 2017 Capital Improvements Budget, and to declare an emergency. ($310,000.00)
Body
WHEREAS, proposals from Evans, Mechwart, Hambleton, & Tilton, Inc., CDM Smith, Inc., and G.S. & P/OH, Inc. were received and opened on November 18, 2016; and
WHEREAS, upon review of these proposals, Evans, Mechwart, Hambleton, & Tilton, Inc. was selected based on the following criteria Proposal Quality, Competence to Perform, Project Schedule, and Local Workforce; and
WHEREAS, it is necessary to authorize the Director of Public Utilities to enter into an agreement for professional engineering services to provide improvements as appropriate for the Stormwater Strategic Plan, Phase 2; and
WHEREAS, it is necessary to authorize the transfer within and the expenditure of up to $310,000.00 from the Storm Sewer Build America Bonds Fund 6201; and
WHEREAS, it is necessary to authorize an amendment to the 2017 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to authorize the Director to enter into a professional engineering services agreement with Evans, Mechwart, Hambleton, & Tilton, Inc. in order to meet project timelines for the preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1: That the Director of Public Utilities is hereby authorized to enter into an engineering agreement with Evans, Mechwart, Hambleton, & Tilton, Inc., 5500 New Albany Road, Columbus, Ohio 43054 in the amount of $310,000.00; in accordance with the terms and conditions of the contract on file in the Office of the Division of Sewerage and Drainage.
SECTION 2: That the Director of Public Utilities is hereby authorized to expend a total of $310,000.00 from the Storm Sewer Build America Bonds Fund 6201 for the Stormwater Strategic Plan, Phase 2, per the accounting codes in the attachment to this ordinance.
SECTION 3: That the City Auditor is hereby authorized to transfer $310,000.00 within the Storm Sewer Build America Bonds Fund 6201, per the accounting codes in the attachment to this ordinance.
SECTION 4: That the 2017 Capital Improvements Budget Ordinance is hereby amended as follows:
Project No. | Project Name | Current Authority | Revised Authority | change
610757-100000 | Westside Neighborhood SSI | $41,400 | $0 | -$41,400
610763-100000 | Minnesota Ave Street Reconstruct. | $71,495 | $10,291 | -$61,204
610770-100000 | Saddle Run Storm Sewer | $91,281 | $0 | -$91,281
610976-100000 | Maryland Ave Storm Sewer | $116,117 | $0 | -$116,117
611032-100000 | Stormwater Strategic Plan, Phase 2 | $0 | $310,000 | +$310,000
SECTION 5. That the said firm, Evans, Mechwart, Hambleton, & Tilton, Inc., shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 10. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.