Explanation
Background: This legislation authorizes the Director of the Department of Finance and Management on behalf of Franklin County Municipal Court, Clerk of Court (“Municipal Court Clerk”) to enter into the contract with Avalon Technologies, Inc. for the provision of three (3) Dell blade servers and professional services “Dell equipment” necessary to replace the end-of-life equipment for the Franklin County Municipal Court Case Management System and the Electronic Filing System (“E-Filing”). The equipment will greatly enhance the speeds and capabilities of the systems, necessary for the dissemination of information.
Bid Information:
Pricing is based on the Dell Marketing LP Ohio State Term Schedule (“STS”); contract number: 534109-31; expiration date 11/19/2020. Avalon Technologies, Inc. is a Dell Premier Partner under this contract. A Dell Premier Partner has expertise in hardware, software and services. Avalon Technologies is certified in Dell, Oracle and Cisco, and has extensive knowledge of Windows and Linux essential for the Dell Upgrade Project. Ordinance 0582-87 authorizes the City of Columbus to purchase from this contract.
Contract:
Ordinance: 1343-2017; $45,670.00
Contract Compliance Number: 020746597
Expiration Date: 05/02/2019
DAX Vendor Number: 000107
The company is not debarred according to the excluded party listing system of the Federal Government or prohibited from being awarded a contract according to the Auditor of State unresolved finding for recovery certified search.
Fiscal Impact: Funds totaling $45,670.00 are available within the Municipal Court Clerk Capital Improvement Fund.
Title
To authorize the Director of the Department of Finance and Management, on behalf of the Municipal Court Clerk, to enter into a contract with Avalon Technologies, Inc. for the provision of Dell blade servers and professional services; to authorize an expenditure of $45,670.00 from the Municipal Court Clerk Capital Improvement Fund. ($45,670.00)
Body
WHEREAS, it is necessary for the Department of Finance and Management, on behalf of the Municipal Court Clerk, to enter into contract with Avalon Technologies, Inc. for the provision of Dell equipment, necessary to replace end-of-life equipment; and
WHEREAS, the new equipment will provide greater speeds and capabilities for the Franklin County Municipal Court Case Management System and the E-Filing System; and
WHEREAS, it has become necessary in the usual daily operation of the City to authorize the Director of the Department of Finance and Management, on behalf of the Municipal Court Clerk, to enter into the contract with Avalon Technologies, Inc. for the provision of Dell equipment; thereby, preserving the public health, peace, property, safety, and welfare; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Department of Finance and Management, on behalf of the Municipal Court Clerk, be and is hereby authorized to enter into a contract with Avalon Technologies, Inc. for the provision of Dell equipment in the amount of $45,670.00 for the Franklin County Municipal Court Case Management System and E-Filing system.
SECTION 2. That the expenditure of $45,670.00 or so much thereof as may be necessary is hereby authorized to be expended from the Municipal Court Clerk Capital Improvement fund 7780, per the accounting codes in the attachment to this ordinance
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.