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File #: 1346-2017    Version: 1
Type: Ordinance Status: Passed
File created: 5/11/2017 In control: Technology Committee
On agenda: 6/12/2017 Final action: 6/14/2017
Title: To authorize the Director of the Department of Technology to renew an agreement with Horizon Chillicothe Telephone dba Horizon Telecom for the purchase of annual NEC software assurance; and to authorize the expenditure of $25,934.38 from the Department of Technology, Information Services Division, Information Services Operating Fund. ($25,934.38)
Attachments: 1. 1346-2017 Horizon Nec 2017 Columbus SWA Contract Cover Letter, 2. 1346-2017 Horizon Nec CoC SWA renewal 2017, 3. 1346-2017 EXP
Explanation

BACKGROUND:
This ordinance authorizes the Director of the Department of Technology to renew an agreement with Horizon Chillicothe Telephone, dba Horizon Telecom. The original contract (EL017386) was awarded in 2015 through Solicitation SA005924 by authority of ordinance 1479-2015, passed July 27, 2015. The original contract included two options to renew for additional one year terms. The first renewal (1 of 2) was authorized under ordinance 1059-2016 passed on May 23, 2016 under PO015560. This ordinance will authorize the second renewal option (year 3 of a 3 year agreement) and provide for payment of the annual software assurance, with the coverage period from June 30, 2017 to June 30, 2018, at a cost of $25,934.38.

FISCAL IMPACT:
In years 2015 and 2016, the Department of Technology expended funds totaling $25,170.37 and $27,042.60, respectively with Horizon Chillicothe Telephone dba Horizon Telecom for annual software assurance. The 2017 cost for annual software assurance is $25,934.38. Funds have been budgeted to cover this cost within the Department of Technology, Information Services Division, Information Services Operating Fund. Including this renewal, the aggregate contract total amount is $78,147.35.

CONTRACT COMPLIANCE:
Vendor Name: Horizon Chillicothe Telephone dba Horizon Telecom C.C.#: 31-0924702 Expiration Date: 04/25/2018
(DAX Acct. No.#: 004469)

Title

To authorize the Director of the Department of Technology to renew an agreement with Horizon Chillicothe Telephone dba Horizon Telecom for the purchase of annual NEC software assurance; and to authorize the expenditure of $25,934.38 from the Department of Technology, Information Services Division, Information Services Operating Fund. ($25,934.38)

Body

WHEREAS, the Department of Technology has a need to renew the agreement for NEC software assurance with Horizon Chillicothe Telephone, dba Horizon Telecom, to support the current NEC telephone system that i...

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