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File #: 1357-2017    Version: 1
Type: Ordinance Status: Passed
File created: 5/15/2017 In control: Public Utilities Committee
On agenda: 6/12/2017 Final action: 6/14/2017
Title: To authorize the Director of Public Utilities to enter into a modification of the Janitorial Maintenance Services contract with Master Maintenance LLC for the Division of Sewerage and Drainage. ($0.00)
Attachments: 1. ORD 1357-2017 Janitorial Serv - Mod #4 - Info Sheet, 2. ORD 1357-2017 Janitorial Maint Svcs Mod #4 - Sub Work ID form

The Department of Public Utilities entered into a contract with Master Maintenance LLC for the purpose of providing Janitorial Maintenance Services for various Department of Public Utilities facilities. This contract was the result of a Director’s bid received on June 12, 2013. Master Maintenance LLC was deemed the lowest responsive, responsible and best bidder and met all requirements of the specifications. The original contract was for a period of one year with three (3) one year renewal options on a year to year basis. The final extension has been exercised and the contract will expire on July 31, 2017. The Division is preparing the documents for a new advertisement and bidding documents for these services, but a new contract will not be in place before the existing contract expires. The Division is pleased with their performance and requests authority to modify the original contract to extend the contract completion date to October 31, 2017.

SUPPLIER: Master Maintenance LLC (31-1585601), Expires September 28, 2018
Master Maintenance LLC does not hold MBE/FBE status.

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

1. Amount of additional funds: Total amount of additional funds needed for this contract modification No. 4 is $0.00. Total contract amount including this modification is $699,240.00.
2. Reasons additional funds were not foreseen: Additional funds are not requested. The original contract allows for three (3) extension periods on a year to year basis. The final extension has been taken and will expire on July 31, 2017. This modification is to provide an extension of the final year of the current contract to October 31, 2017.
3. Reason other procurement processes were not used: Work under this modification is a continuation of services incl...

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