Explanation
BACKGROUND:
This legislation authorizes the Director of Finance and Management to establish a purchase order for Cisco SmartNet maintenance services to support citywide metronet hardware. This purchase will be accomplished through a purchase agreement (PA000220) that is established with Network Dynamics Incorporated that expires June 30, 2018. Establishing this purchase order will provide Cisco hardware maintenance support for the City's metronet for a one (1) year term period of July 1, 2017 through June 30, 2018, at a cost of $442,554.24. The contract was most recently renewed under the authority of ordinance no. # 1454-2016, passed by City Council June 27, 2016 establishing PO021345.
The metronet is a critical component of the computing infrastructure of the city. SmartNet supports data transfer needs for imaging applications as well as other city applications such as e-mail, CUBS (utility billing), purchasing/procurement/accounting systems, payroll/personnel, VOIP telephone service, and geographic information systems (GIS).
EMERGENCY:
Emergency designation is being requested for this purchase to continue with services that are necessary to support daily operation activities and to ensure no service interruption.
FISCAL IMPACT:
In 2015 and 2016, $400,958.19 and $397,864.09 were expended respectively for services associated with Cisco SmartNet for metronet hardware maintenance support services. Funding for this year (2017) in the amount of $442,554.24 was budgeted and is available for the Cisco SmartNet services within the Department of Technology, Information Services Division, Information Services Operating Fund and other fund agencies' direct charge budgets within DoT.
CONTRACT COMPLIANCE NUMBER:
Vendor Name: Network Dynamics Incorporated (DAX vendor#: 007308); F.I.D#/C.C#: 36-3941419; Expiration Date: 11/22/2018
Title
To authorize the Director of Finance and Management to establish a purchase order with Network Dynamics Incorporated for Cisco SmartNet hardware maintenance support services, for the city's metronet infrastructure, from an existing purchase agreement (PA) established for the Department of Technology; to authorize the expenditure of $442,554.24 from the Department of Technology, Information Services Division, Information Services Operating Fund; and to declare an emergency. ($442,554.24)
Body
WHEREAS, this ordinance authorizes the Director of Finance and Management to establish a purchase order with Network Dynamics Incorporated for Cisco SmartNet hardware maintenance support services for the city's metronet infrastructure from a purchase agreement (PA000220; expiration date: 6/30/2018), established for the Department of Technology; and
WHEREAS, the purchase order will provide Cisco hardware maintenance support services for a one (1) year term period, July 1, 2017 through June 30, 2018, at a cost of $442,554.24; and
WHEREAS, the network has been designed to support data transfer needs for imaging and current city applications such as e-mail, WASIMS (water billing), purchasing/accounting systems, payroll/personnel, voice mail, voice over IP, and geographic information system (GIS); and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of Finance and Management to establish a purchase order for Cisco SmartNet hardware maintenance services with Network Dynamics Incorporated to maintain on-going support and daily operations, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of Finance and Management be and is hereby authorized to establish a purchase order with Network Dynamics Incorporated for the purchase of Cisco SmartNet hardware maintenance support services, in the amount of $442,554.24, for a one (1) year term period of July 1, 2017 through June 30, 2018, from a purchase agreement (PA000220; expiration date: 6/30/2018), established for the Department of Technology.
SECTION 2: That the expenditure of $442,554.24 or so much thereof as may be necessary is hereby authorized to be expended from (see attachment 1361-2017 EXP):
Dept/Div.: 47-02 |Obj Class: 03 | Main Account: 63260 | Fund: 5100 | Sub-fund: 510001 | Program: IT005 | Section 3:470201 | Section 4:IT01 | Section 5: IT0101{ISD} | Amount: $368,335.71
Dept/Div.: 47-01 | Obj Class: 03 | Main Account: 63260 | Fund: 5100 | Sub-fund: 510001 | Program:CW001 | Section 3:470104 | Section 4:IS02 | Section 5: IT1301{Muni - Judges} | Amount: $606.38
Dept/Div.: 47-01 | Obj Class: 03 | Main Account: 63260 | Fund: 5100 | Sub-fund: 510001 | Program:CW001 | Section 3:470104 | Section 4:IS02 | Section 5: IT1302{Muni- Clerk} | Amount: $606.38
Dept/Div.: 47-01 | Obj Class: 03 | Main Account: 63260 | Fund: 5100 | Sub-fund: 510001 | Program:CW001 | Section 3:470104 | Section 4:IS02 | Section 5: IT1303{Building and Zoning} | Amount: $3,509.93
Dept/Div.: 47-01 | Obj Class: 03 | Main Account: 63260 | Fund: 5100 | Sub-fund: 510001 | Program:CW001 | Section 3:470104 | Section 4:IS02 | Section 5: IT1307{Fleet } | Amount: $3,977.66
Dept/Div.: 47-01 | Obj Class: 03 | Main Account: 63260 | Fund: 5100 | Sub-fund: 510001 | Program:CW001 | Section 3:470104 | Section 4:IS02 | Section 5: IT1313{Risk Mgmt.} | Amount: $6,468.00
Dept/Div.: 47-01 | Obj Class: 03 | Main Account: 63260 | Fund: 5100 | Sub-fund: 510001 | Program:CW001 | Section 3:470104 | Section 4:IS02 | Section 5: IT1316{DPS Trans Infrastructure/CTSS} | Amount: $26,043.53
Dept/Div.: 47-01 | Obj Class: 03 | Main Account: 63260 | Fund: 5100 | Sub-fund: 510001 | Program:CW001 | Section 3:470104 | Section 4:IS02 | Section 5: IT1308 {Electricity} | Amount: $2,013.41
Dept/Div.: 47-01 | Obj Class: 03 | Main Account: 63260 | Fund: 5100 | Sub-fund: 510001 | Program:CW001 | Section 3:470104 | Section 4:IS02 | Section 5: IT1309{Water} | Amount: $12,806.58
Dept/Div.: 47-01 | Obj Class: 03 | Main Account: 63260 | Fund: 5100 | Sub-fund: 510001 | Program:CW001 | Section 3:470104 | Section 4:IS02 | Section 5: IT1310{Sanitary Sewer} | Amount: $14,357.89
Dept/Div.: 47-01 | Obj Class: 03 | Main Account: 63260 | Fund: 5100 | Sub-fund: 510001 | Program:CW001 | Section 3:470104 | Section 4:IS02 | Section 5: IT1311{Storm Sewer} | Amount: $3,828.77
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.