Explanation
1.0 BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Kalkreuth Roofing & Sheet Metal, Inc. for the Hap Cremean Water Plant (HCWP) Roof Restoration - Filter Building Project; in an amount up to $816,058.80; for Division of Water Contract Number 1178 - Part 5.
Work on this project consists of restoration of the existing built-up roof at the HCWP Filter Building, including performance of a thermal scan to determine areas of wet insulation to be removed and replaced, removal of all existing gravel, installation of a new flood coat of restoration coating, installation of new gravel, miscellaneous metal flashing, new roof hatch and ladders, and other such work as may be necessary to complete the contract in accordance with the plans and specifications.
Community Planning Area: “04” - Rocky Fork / Blacklick
2.0 ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: This project is necessary to meet maintenance needs at the Hap Cremean Water Plant. The HCWP is an essential and integral component in the Columbus area water supply and treatment infrastructure. Adequate safe supply of water is essential to economic growth and development. Public informational meetings are not anticipated for this project, all proposed work is within the boundaries of the water treatment facility.
3.0 CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened four bids on May 10, 2017:
1. Kalkreuth Roofing & Sheet Metal $816,058.80
2. Alumni Roofing Co. $847,500.00
3. K & W Roofing, Inc. $860,136.00
4. Commercial Painting dba Commercial Roof Restoration $928,422.00
3.1 PRE-QUALIFICATION STATUS: Kalkreuth Roofing & Sheet Metal and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
Kalkreuth Roofing & Sheet Metal’s bid was deemed the lowest, best, most responsive and responsible bid in the amount of $816,058.80. Their Contract Compliance Number is 55-0647319 (expires 7/7/17, Majority, DAX #009276). Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Kalkreuth Roofing & Sheet Metal.
4.0 FISCAL IMPACT: A transfer of funds within the Water Build America Bonds Fund will be necessary as well as an amendment to the 2017 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a construction contract with Kalkreuth Roofing & Sheet Metal, for the Hap Cremean Water Plant Roof Restoration - Filter Building Project; to authorize a transfer and expenditure up to $816,058.80 within the Water General Obligations Bonds Fund and the Water Build America Bonds Fund; for the Division of Water; and to authorize an amendment to the 2017 Capital Improvements Budget. ($816,058.80)
Body
WHEREAS, four bids for the Hap Cremean Water Plant Roof Restoration - Filter Building Project were received and publicly opened in the offices of the Director of Public Utilities on May 10, 2017; and
WHEREAS, the lowest, best, most responsive and responsible bid was from Kalkreuth Roofing & Sheet Metal in the amount of $816,058.80; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a contract for the Hap Cremean Water Plant Roof Restoration - Filter Building Project; and
WHEREAS, it is necessary to authorize a transfer and expenditure of funds within the Water General Obligations Bonds Fund and the Water Build America Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2017 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director to enter into a construction contract for the Hap Cremean Water Plant Roof Restoration - Filter Building Project, for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to award and enter into a construction contract for the Hap Cremean Water Plant Roof Restoration - Filter Building Project with Kalkreuth Roofing & Sheet Metal, Inc., 53 14th St., Wheeling, WV 26003; in an amount up to $816,058.80; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water.
SECTION 2. That said contractor shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Water.
SECTION 3. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2017, the sum of $6,195.15 is appropriated in Fund 6009 - Water Build America Bonds Fund, in Object Class 06 Capital Outlay, per the account codes in the attachment to this ordinance.
SECTION 4. That the transfer of $116,058.80 or so much thereof as may be needed, is hereby authorized between projects within Fund 6006 - Water G.O. Bond Fund and Fund 6009 - Water Build America Bonds Fund, per the account codes in the attachment to this ordinance. (There is already $700k in Fund 6006, P690500-100002.)
SECTION 5. That the 2017 Capital Improvements Budget is hereby amended, in Fund 6009 - Water Build America Bonds Fund, per the account codes in the attachment to this ordinance.
SECTION 6. That the expenditure of $816,058.80 or so much thereof as may be needed, is hereby authorized in Fund 6006 - Water G.O. Bond Fund and Fund 6009 - Water Build America Bonds Fund, in Object Class 06, Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 7. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 9. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 10. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 11. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.