Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Facilities Management Division with Buxton Group, LLC dba Legacy Roofing Services for roof repair services for City facilities under the purview of the Facilities Management Division.
Formal bids were solicited via RFQ005217 and the City received two bids on April 27, 2017. The companies bid on an hourly rate for labor and a mark-up for equipment and materials. Bid submissions were as follows (0 FBE, 0 MBE):
Buxton Group, LLC
K&W Roofing, Inc.
The Facilities Management Division recommends the bid award be made to the most responsive, and responsible bidder, Buxton Group LLC, dba Legacy Roofing Services.
Buxton Group, LLC dba Legacy Roofing Services Contract Compliance No. 45-5204948
Fiscal Impact: This ordinance authorizes the expenditure of $25,000.00 from the General Fund with Buxton Group LLC for roof repair services. The Facilities Management Division budgeted $15,000 in the General Fund for these repair services. In 2016, $10,000 was expended for these services from the General Fund.
Title
To authorize the Finance and Management Director to enter into a contract, on behalf of the Facilities Management Division, with Buxton Group LLC, dba Legacy Roofing Services, for roof repair services for facilities under the purview of the Facilities Management Division; and to authorize the expenditure of $25,000.00 from the General Fund ($25,000.00).
Body
WHEREAS, formal bids were solicited for roof repair services for facilities under the purview of the Facilities Management Divisionand two vendors submitted responses; and
WHEREAS, it is necessary to authorize the expenditure of $25,000.00; and
WHEREAS, Buxton Group LLC, dba Legacy Roofing Services, was deemed the most responsive, and responsible bidder; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management to authorize the Director to enter into contract with Buxton Group LLC, dba Legacy Roofing Services, for roof repair services for facilities under the purview of the Facilities Management Division; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract, on behalf of the Facilities Management Division, with Buxton Group LLC, dba Legacy Roofing Services, for roof repair services for facilities under the purview of the Facilities Management Division.
SECTION 2. That the expenditure of $25,000.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, is hereby authorized in the General Fund 1000, in Object Class 03 - Contractual Services, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period provided by law.