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File #: 1391-2017    Version: 1
Type: Ordinance Status: Passed
File created: 5/18/2017 In control: Finance Committee
On agenda: 6/5/2017 Final action: 6/8/2017
Title: To authorize the Finance and Management Director to enter into a contract on behalf of the Facilities Management Division with Ohio Technical Services, Inc. for inspection, testing, removal, and/or remediation of hazardous materials from city facilities; to authorize the expenditure of $80,000.00 from the General Fund; to authorize the expenditure of $150,000.00 from the Construction Management Capital Improvement Fund; and to declare an emergency. ($230,000.00)
Attachments: 1. 1391-2017

Explanation

 

BACKGROUND:  This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Facilities Management Division with Ohio Technical Services, Inc. for inspection, testing, removal, and/or remediation of hazardous materials for City facilities under the purview of the Facilities Management Division.

 

Formal bids were solicited via RFQ004725 and the City received one bid on March 30, 2017.  The company bid on an hourly rate for labor and a mark-up for equipment and materials. Bid submissions were as follows (0 FBE, 0 MBE):

 

Ohio Technical Services

 

The Facilities Management Division recommends the bid award be made to the most responsive, and responsible bidder, Ohio Technical Services, Inc.

 

Emergency action is requested to ensure that hazardous materials contract may be immediately available for services as soon as practical.  

 

Ohio Technical Services, Inc. Contract Compliance No. 31-1640431

 

Fiscal Impact: This ordinance authorizes the expenditure of $230,000.00 collectively from the General Fund and the Construction Management Capital Improvement Fund with Ohio Technical Services, Inc. for inspection, testing, removal, and/or remediation of hazardous materials.  The Facilities Management Division budgeted $80,000.00 in the General Fund and $150,000.00 in the Construction Management Capital Improvement Fund for these services. In 2016, $19,000 was expended for these services from the General Fund.

 

Title

 

To authorize the Finance and Management Director to enter into a contract on behalf of the Facilities Management Division with Ohio Technical Services, Inc. for inspection, testing, removal, and/or remediation of hazardous materials from city facilities; to authorize the expenditure of $80,000.00 from the General Fund; to authorize the expenditure of $150,000.00 from the Construction Management Capital Improvement Fund; and to declare an emergency. ($230,000.00)  

 

Body

 

WHEREAS, it is necessary for the Facilities Management Division to contract for inspection, testing, removal, and/or remediation of hazardous materials for facilities under the purview of the Facilities Management Division; and

 

WHEREAS, formal bids were solicited and one vendor submitted a response; and

 

WHEREAS, Ohio Technical Services, Inc. was deemed the most responsive, and responsible bidder; and

 

WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract with Ohio Technical Services, Inc. for inspection, testing, removal, and/or remediation of hazardous materials for facilities under the purview of the Facilities Management Division, to ensure that hazardous materials can be tested for and remediated at various City facilities without interruption, thereby preserving the public peace, property, health, safety and welfare; now, therefore

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1.  That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Facilities Management Division with Ohio Technical Services, Inc. for inspection, testing, removal, and/or remediation of hazardous materials for facilities under the purview of the Facilities Management Division.

 

SECTION 2.  That the expenditure of $80,000.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, is hereby authorized in the General Fund 1000, in Object Class 03 - Contractual Services, per the accounting codes in the attachment to this ordinance. 

 

SECTION 3.  That the expenditure of $150,000.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, is hereby authorized in the Construction Management Capital Improvement Fund 7733, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance. 

 

SECTION 4. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.

 

SECTION 5.  That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 6.  That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.

 

SECTION 7.  That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.