Explanation
Background: This ordinance authorizes the Director of Finance and Management to modify and renew the existing City contract with K. N. S. Services, Inc. to provide service and maintenance for security systems for the Facilities Management Division.
K. N. S. Services Inc. provides all the hardware, software, technical support, and equipment replacements for security systems for the Facilities Management Division. Currently K.N.S. Services Inc. provides these security services for city facilities such as City Hall, Columbus Public Health, DoT Arlingate Facility, various Recreation Centers, the Jerry Hammond Center, 17th and 25th Avenue Public Service facilities. K.N.S. will also support security system services at the new Michael B. Coleman Governmental Building and is providing security system upgrades at the Municipal Court building to ensure standardization with other City facility systems.
The original contract with KNS was a purchase order in the amount of $20,000.00. Ordinance 1871-2016 in the amount of $168,943.00, was passed by Council on July 25, 2016 to upgrade the security systems at the Municipal Court building. Ordinance 2399-2016 in the amount of $20,000.00, was passed by Council on December 5, 2016 to provide additional hardware, software, technical support, and camera equipment replacements for security systems for the Facilities Management Division. This modification will make the total KNS contracts total $248,943.00.
It should be noted that pursuant to Ordinance No. 0196-2014, the City of Columbus entered into a five year software service and maintenance agreement with K. N .S. Services, Inc. with an effective term that commenced March 1, 2014 and will end February 28, 2019; a five-year commitment, subject to annual approval and authorization by City Council. This ordinance seeks such annual approval.
Emergency action is requested so that the existing contract can be modified and renewed and K.N.S. Services, Inc. can provide the necessary security services, including camera replacements for the Facilities Management Division.
The Contract Compliance Number for K. N. S. Services, Inc. is 31-1460220, EBO Certification # CC005443, with an expiration date of 2/18/2018.
Fiscal Impact: This ordinance authorizes an expenditure of $40,000.00 from the General Fund with K.N.S. Services, Inc. to provide service and maintenance for security systems for the Facilities Management Division. The Facilities Management Division budgeted $40,000.00 in the General Fund for these expenditures. In 2016, $188,943.00 was expended for these security related services.
Title
To authorize the Director of Finance and Management to modify and renew an existing contract with K. N. S. Services, Inc. (KNS); to authorize the expenditure of $40,000.00 from the General Fund; and to declare an emergency ($40,000.00).
Body
WHEREAS, currently K.N.S. Services Inc. provides the software and technical support for security at various city facilities, including: City Hall, Health Department, Dot Arlingate facility, various Recreation Centers, Jerry Hammond Center, 17th and 25th Public service Outpost and will provide the system at the new Michael B. Coleman Governmental Building; and
WHEREAS, pursuant to Ordinance No. 0196-2014, the City of Columbus entered into a five year software service and maintenance agreement with K. N .S. Services, Inc; and
WHEREAS, it is necessary to modify and renew the existing K. N. S. Services agreement for service and maintenance to provide hardware, software, technical support, and camera equipment replacements for security systems for the Facilities Management Division; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Director of Finance and Management to modify and renew a contract with K.N.S. Services, Inc. to provide the service and maintenance of security systems for the Facilities Management Division, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify and renew a contract with K.N.S. Services, Inc. in order to provide service and maintenance for security systems for the Facilities Management Division.
SECTION 2. That the expenditure of $40,000.00, or so much thereof that may be necessary in regards to the action authorized in SECTION 1, is hereby authorized in the General Fund 1000, Sub Fund 100010 in Object Class 03 - Contractual Services, per the accounting codes in the attachment to this ordinance.
See Attached File: Ord 1398-2017.xls
SECTION 3. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same..