Explanation
BACKGROUND: This legislation is for the option to establish Universal Term Contracts (UTC) for Traffic Pedestrian Signal Equipment. The Division of Public Service is the primary user. Traffic Pedestrian Signal Equipment is used in traffic signal installations along roadways throughout the City of Columbus. The term of the proposed option contracts would be approximately three (3) years, expiring January 31, 2020, with the option to renew for two (2) additional one (1) year periods. The Purchasing Office opened formal bids on February 9, 2017.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.06 relating to competitive bidding (Request for Quotation No. RFQ004285). Three (3) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
General Traffic Equipment Corp: CC000640; Items 1-6, 9, 10; $1.00
Baldwin & Sours, Inc.: CC004700; Items 11, 12; $1.00
Path Master, Inc.: CC005987; Items: 7, 8; $1.00
Total Estimated Annual Expenditure: $80,000.00, Division of Public Service, the primary user.
These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish these option contracts is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into contracts for the option to purchase Traffic Pedestrian Signal Equipment with General Traffic Equipment, Corp., Baldwin & Sours, and Path Master; to authorize the expenditure of $3.00 to establish the contract from the General Fund; and to declare an emergency. ($3.00).
Body
WHEREAS, the Traffic Pedestrian Signal Equipment UTC will provide for the purchase of Traffic Pedestrian Signal Equipment used in traffic signal installations along roadways throughout the City; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on February 9, 2017 and selected the overall lowest, responsive, responsible and best bidders; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Finance and Management Director to enter into contract with General Traffic Equipment, Corp., Baldwin & Sours, and Path Master for the option to purchase Traffic Pedestrian Signal Equipment for pedestrian and vehicle safety throughout the City of Columbus for traffic control systems and the safety of the public, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contract for the option to purchase Traffic Pedestrian Signal Equipment in accordance with Request for Quotation RFQ004285 for a term of approximately three (3) years, expiring January 31, 2020, with the option to renew for two additional one (1) year periods, as follows:
General Traffic Equipment Corp: Items 1-6, 9, 10; $1.00
Baldwin & Sours, Inc.: Items 11, 12; $1.00
Path Master, Inc.: Items: 7, 8; $1.00
SECTION 2. That the expenditure of $3.00 is hereby authorized in Fund 1000 General Fund in Object Class 02 Materials and Supplies per the account codes in the attachment of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.