Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology to renew an agreement with Netraid for extended warranty services on Hewlett Packard servers and EMC data storage equipment for the term period of July 1, 2017 to June 30, 2018 at a cost of $80,000.00. The Department of Technology procured this service in 2015 through solicitation SA005798 with an option to renew annually for two additional one year terms by mutual agreement and approval of proper City authorities. This is the third year of a three year contract. The latest contract was authorized by ordinance 0804-2016, passed June 6, 2016, through PO019909. This legislation will also authorize the extension and use of the unspent balance remaining on PO019909 after June 30, 2017.
The Department of Technology requires these services to ensure reliable operations in the City's data center. This agreement will provide cost-effective extended warranty service on critical data center equipment and software that has aged out of manufacturer warranty.
FISCAL IMPACT:
In 2015 and 2016, the Department of Technology legislated $62,268.00 (through ord. #1524-2015) and $90,645.00 (through ord. #0804-2016), respectively for these services provided by Netraid. The 2017 total cost of this ordinance is $80,000.00. Funds for this purchase are budgeted and available within the Department of Technology, Information Services Division, Information Services Operating Fund. Including this request, the aggregate contract total amount is $232,913.00. This legislation will also authorize the extension and use of the unspent balance on PO019909 after June 30, 2017.
CONTRACT COMPLIANCE:
Vendor Name: Netraid CC#: 73-1702250 Expiration Date: 5/26/19
(DAX Acct#: 009999)
Title
To authorize the Director of the Department of Technology to renew a contract with Netraid, for the purchase of HP and EMC Extended Warranty Services for the City's data center systems; to authorize the extension and use of any remaining funds on the current purchase order; and to authorize the expenditure of $80,000.00 from the Department of Technology, Information Services Division, Information Services Operating Fund. ($80,000.00)
Body
WHEREAS, the original agreement (SA005798) was authorized through ordinance 1524-2015 with an option to renew annually for two additional one year terms by mutual agreement and approval of proper City authorities; and
WHEREAS, this legislation authorizes the Director of the Department of Technology to renew a contract ith Netraid for the purchase of HP and EMC Extended Warranty Services for the City's data center systems (year three of a three year contract) in the amount of $80,000.00 for the term period from July 1, 2017 through June 30, 2018 and authorize the extension and use of the unspent balance on PO019909 after June 30, 2017; and
WHEREAS, the ordinance allows the Department of Technology to continue these services to ensure reliable operations in the City data center. This agreement will provide cost-effective extended warranty service on critical data center equipment and software that has aged out of manufacturer warranty; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Technology to authorize the Director to renew a contract with Netraid for the purchase of HP and EMC Extended Warranty Services for the City's data center systems in order to avoid interruption in daily operations, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to renew a contract with Netraid for the purchase of HP and EMC Extended Warranty Services for the City's data center systems in the amount of $80,000.00 with a coverage term period from July 1, 2017 through June 30, 2018. This legislation will also authorize the extension and use of the unspent balance on PO019909 after June 30, 2017.
SECTION 2: That the expenditure of $80,000.00 or so much thereof as may be necessary is hereby authorized to be expended from the Department of Technology, Information Services Division, Information Services Operating Fund, and is hereby authorized as follows (see attachment 1097-2017 EXP):
Dept.: 47| Div.: 47-02 |Obj. Class: 03 |Main Account: 63260 |Fund: 5100 |Sub-fund: 510001 |Program: IT005 |Section 3: N/A | Section 4: N/A |Section 5: N/A |Amount: $80,000.00|
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: This ordinance shall take effect and be in force from and after the earliest period allowed by law.