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File #: 1261-2017    Version: 1
Type: Ordinance Status: Passed
File created: 5/3/2017 In control: Recreation & Parks Committee
On agenda: 6/12/2017 Final action: 6/14/2017
Title: To authorize the Director of Recreation and Parks to enter into contract with Pavement Protectors, Inc., dba M&D Blacktop Sealing, for improvements to various Sports Courts at Brentnell Park and Holton Park; to authorize the expenditure of $100,000.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($100,000.00)
Attachments: 1. Sports Court Imp 2017 - DAX

Explanation

 

Background:  This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Pavement Protectors, Inc. dba M&D Blacktop Sealing for improvements to various Sports Courts at Brentnell Park and Holton Park.  This project’s improvements include overlaying and color coating an existing basketball court and two tennis courts at Brentnell Park.  At Holton Park, the project includes overlaying and color coating an existing basketball court.

 

The Sports Courts that are in need of improvements are reported by CRPD staff and/or Communities to Planning & Design.  Tennis and Basketball courts identified to be improved are are peeling and cracking which create non-ideal playing conditions and potential safety concerns.

 

The costs for this project will be $94,000.00 with a contingency of $6,000.00 for a total of $100,000.00.

 

Bids were advertised through Vendor Services, in accordance with City Code Section 329, on April 14, 2017 and received by the Recreation and Parks Department on April 25, 2017.  Bids were received from the following companies:

 

Company                                          Status                                          Amount                                          

M&D Blacktop                      (MAJ)                                          $94,000.00

 

After reviewing the proposals that were submitted, it was determined that M&D Blacktop was the lowest and most responsive bidder.

 

M&D Blacktop and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329. 

   

Principal Parties:

Pavement Protectors, Inc. dba M&D Blacktop

2020 Longwood Avenue, Grove City, OH 43123

Mark Nance 614-875-9989

31-1131599

Exp. Date: 2/1/19

 

Emergency Justification: An emergency is being requested due to the limited window of appropriate temperature and weather for the application of the color coating product, as well as address the safety of those who use the courts during the summer months.

 

Benefits to the Public: This project benefits the community by providing updated sports court facilities for the Community.

 

Community Input Issues: The community and Centers requested improvements to existing sports courts due to degradation and safety concerns.

 

Area(s) Affected: 

Brentnell (14): $69,000

Holton (15): $25,000

 

Master Plan Relation:  This project will support the mission of the Recreation and Parks Master Plan by updating five neighborhood parks per year.

 

Fiscal Impact: $100,000.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract. 

 

Title

 

To authorize the Director of Recreation and Parks to enter into contract with Pavement Protectors, Inc., dba M&D Blacktop Sealing, for improvements to various Sports Courts at Brentnell Park and Holton Park; to authorize the expenditure of $100,000.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($100,000.00)

 

Body

 

WHEREAS, it is necessary to authorize and direct the Director of Recreation and Parks to enter into contract with Pavement Protectors, Inc., dba M&D Blacktop Sealing, for improvements to various Sports Courts at Brentnell Park and Holton Park; and

 

WHEREAS, it is necessary to authorize the expenditure of $100,000.00 from the Recreation and Parks Voted Bond Fund 7702; and

 

WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into said contract due to the limited window of appropriate temperature and weather for the application of the color coating product as well as address the safety of those who use the courts during the summer months; NOW, THEREFORE

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1.  That the Director of Recreation and Parks be and is hereby authorized and directed to enter into contract with  Pavement Protectors, Inc., dba M&D Blacktop Sealing, for improvements to various Sports Courts at Brentnell Park and Holton Park.

 

SECTION 2.  That the expenditure of $94,000.00 with a contingency of $6,000.00 for a total of $100,000.00, is authorized from the Recreation and Parks Voted Bond Fund 7702.

 

SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.

 

SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.

 

SECTION 6. For the purpose stated in Section 1, the expenditure of $100,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachment.

 

SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.