Explanation
BACKGROUND: This ordinance is for the option to establish a Universal Term Contract (UTC) for Moyno Pumps and Pump Parts for the Department of Public Utilities, Division of Sewers and Drainage. This equipment will be used at the Southerly and Jackson Pike Wastewater Treatment Plants for pump replacement and repair on existing equipment. The term of the proposed option contract will be through July 31, 2019 with the option to extend one additional one year period, subject to mutual agreement of both parties. The Purchasing Office opened formal bids on April 20, 2017.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant sections of the Columbus City Code (Solicitation RFQ004927). Nineteen bids (19) bids were solicited. One bid was received (MAJ:1). After review, the Purchasing Office recommends the award be made to the lowest and responsible and best bidder, Liberty Process Equipment for All Items.
The Purchasing Office is recommending award of one contract to the lowest, responsive, responsible and best bidder:
Liberty Process Equipment, CC#007364, exp. 04/19/2019
Total Estimated Annual Expenditure: $150,000.00
This company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of State database for Findings for Recovery.
This ordinance is being submitted as an emergency because without emergency action, the maintenance and repair of wastewater equipment may be delayed due to a lapse in contracts.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the General Fund. The Public Utilities Department will be required to obtain approval to expend from their own appropriations.
Title
To authorize the Finance and Management Director to enter into a contract for the option to purchase Moyno Pumps and Pump Parts from Liberty Process Equipment; to authorize the expenditure of one dollar to establish a contract from the General Fund. ($1.00); and to declare an emergency.
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on April 20, 2017 for Moyno Pumps and Pump Parts; and
WHEREAS, the Division of Sewers and Drainage recommends an award to the lowest responsive, responsible and best bidder, Liberty Process Equipment for All Items; and
WHEREAS, the Moyno Pumps and Pump Parts will be used by the Department of Public Utilities to maintain existing equipment; and
WHEREAS, this ordinance addresses the Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices 2) providing an effective option contract for the Department of Public Utilities to efficiently maintain their supply chain and service to the public; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract with Liberty Process Equipment for the option to purchase Moyno Pumps and Pump Parts in order to avoid a lapse in contracts thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contract for the option to purchase Moyno Pumps and Pump Parts for the maintenance and repair of equipment owned by the City of Columbus for the term ending July 31, 2019 with the option to extend for one additional one year period in accordance with RFQ004927 as follows:
Liberty Process Equipment, All Items: Amount $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from the in Fund 1000 in Object Class 02 Materials and Supplies per the account codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.