Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to modify and increase an existing engineering agreement with Strand Associates, Inc. for the Sewer Maintenance Operations Center (SMOC) Facility Stormwater Improvements. The purpose of this project is to perform the requisite investigation, evaluation, formulation and design work to produce fully independent construction documents for the installation of green infrastructure (GI) technologies and other related activities and/or documents necessary for project completion of mitigating stormwater issues at SMOC.
1.1. Amount of additional funds to be expended: $208,933.10
Original Contract $349,829.39
Modification 1 (current) $208,933.10
Total $558,762.49
1.2 Reasons additional goods/services could not be foreseen:
This Contract Modification No. 1 was planned and anticipated, and stated in the original contract’s legislation. It is a planned continuation of the services originally included within the existing contract’s scope of service.
1.3 Reason other procurement processes are not used:
Re-bid of the project will likely result in a higher project costs as much of the project history would be lost and required to be rediscovered by another consultant unless won by the same consultant. In such a case, significant time would be wasted in acquiring and evaluating the new proposals without significant benefit.
1.4 How cost of modification was determined:
The costs of Contract Modification #1 were determined by negotiations between Strand Associates, Inc. and DOSD.
CONTRACT COMPLIANCE No.: 39-1020418 | MAJ | Exp. 9/25/2017| Vendor # 007735
ECONOMIC IMPACT: It is anticipated there will be reduced stormwater runoff from this SMOC Facility site and the water that does runoff into the storm system will have a higher quality and less pollutants. An informational sign will be installed to help educate the public to the economic and environmental benefits of green infrastructure.
FISCAL IMPACT: This legislation authorizes the transfer within and expenditure of $208,933.10 from the Storm Sewer Build America Bonds Fund.
Title
To authorize the Director of Public Utilities to modify and increase an existing agreement for professional engineering services with Strand Associates, Inc. for the Sewer Maintenance Operations Center (SMOC) Facility Stormwater Improvements for the Division of Sewerage and Drainage; to authorize the transfer of $208,933.10 within the Storm Sewer Build America Bonds Fund; to amend the 2017 Capital Improvements Budget; and to authorize the expenditure of $208,933.10 within the Storm Sewer Bonds Fund. ($208,933.10).
Body
WHEREAS, Contract No. EL016263 was authorized by Ordinance No. 1437-2014, passed July 28, 2014 for the Sewer Maintenance and Operations Center Stormwater Improvements Engineering Agreement; and
WHEREAS, Contract Modification No. 1 (current) is a planned contract modification which will establish funding for continued work in support of Stormwater Improvements at the SMOC facility; and
WHEREAS, it is necessary to authorize the Director of Public Utilities to modify and increase the professional services agreement with Strand Associates, Inc. for the SMOC Facility Stormwater Improvements; and
WHEREAS, it is necessary to authorize a transfer within and expenditure of funds from the Storm Water Build America Bond Fund; and
WHEREAS, it is necessary to authorize an amendment to the 2017 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage, to authorize the Director to modify and increase the professional services agreement with Strand Associates, Inc., for the Sewer Maintenance Operations Center (SMOC) Facility Stormwater Improvements Project for the preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of Public Utilities is hereby authorized to modify and increase an existing engineering agreement with Strand Associates, Inc., 4433 Professional Parkway, Columbus, Ohio 43125 in the amount of $208,933.10; in accordance with the terms and conditions of the contract on file in the Office of the Division of Sewerage and Drainage.
SECTION 2: That the Director of Public Utilities is hereby authorized to expend $208,933.10 from the Storm Sewer Build America Bonds Fund 6201 per the account codes in the attachment to this ordinance.
SECTION 3: That the City Auditor is hereby authorized to transfer $208,933.10 within the Storm Sewer Build America Bonds Fund 6201 per the accounting codes in the attachment to this ordinance.
SECTION 4: That the 2017 Capital Improvements Budget is hereby amended as follows:
Project No. | Project Name | Current Authority | Revised Authority | change
610771-100000 | Marion Road Storm Sewer | $45,000 | $0 | -$45,000 carryover
610772-100000 | Lockbourne Rd. Storm Sewer | $59,501 | $0| -$59,501 carryover
610774-100000 | Fairwood Avenue Storm Sewer | $26,023 | $0 | -$26,023 carryover
610784-100000 | Weisheimer Rd. Storm Sewer| $71,458 | $0 | -$71,458 carryover
610796-100000 | River South Roadway Imprv. | $11,257 | $4,304 | -$6,953 carryover
611021-100000 | SMOC Stormwater Improvements | $0 |$208,933.10 | +$208,935 carryover
SECTION 5. That the said firm, Strand Associates, Inc., shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.