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File #: 1407-2017    Version: 1
Type: Ordinance Status: Passed
File created: 5/19/2017 In control: Finance Committee
On agenda: 6/12/2017 Final action: 6/14/2017
Title: To authorize the Finance and Management Director to modify and renew a contract with Mid Ohio Air Conditioning Corp for service, renovation, repair, and installation of HVAC systems under the purview of the Facilities Management Division; to authorize the expenditure of $50,000.00 from the General Fund; to authorize the expenditure of $100,000.00 from the Public Safety G.O. Bond Fund; and to declare an emergency. ($150,000.00)
Attachments: 1. Ord 1407-2017 Legislation Template
Explanation

BACKGROUND: This legislation authorizes the Finance and Management Director to modify and renew a contract on behalf of the Facilities Management Division with Mid Ohio Air Conditioning for service, renovation, repair, and installation of HVAC systems under the purview of the Facilities Management Division. The original contract with Mid Ohio was formally bid through SA005246. Legislation was not necessary to establish the original contract because the total amount did not exceed $20,000.00. This ordinance seeks authority for the third of four one-year renewal provisions provided for within the initial contract. The Department of Finance and Management is pleased with the services provided by this vendor and requests approval to extend the contract per the original terms of the agreement. This ordinance also seeks authority to modify the contract period to ensure that it conforms with the operational needs of the Facilities Management Division.
This is contract renewal will also be funded with Public Safety funds as certain HVAC system renovations are needed at certain Division of Police and Fire locations. It should be noted that prices already established in the contract were used to determine the cost of this modification.
Emergency action is requested to ensure that HVAC system maintenance is uninterrupted, thereby ensuring air conditioning to these important buildings during the upcoming summer months.

Mid Ohio Air Conditioning Corp. Contract Compliance No. 31-0732219

Fiscal Impact: This ordinance authorizes an expenditure of $150,000.00 collectively from the General Fund and the Public Safety G.O. Bond Fund with Mid Ohio Air Conditioning Corp for service, renovation, repair, and installation of HVAC systems under the purview of the Facilities Management Division. The Facilities Management Division budgeted $50,000.00 in the General Fund Budget. The Department of Public Safety has budgeted for and is providing $100,000.00 from th...

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